Accounts Payable Clerk

Overview

The Accounts Payable Clerk is responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment.  The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.

Responsibilities

Core Responsibilities

• Invoice processing - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry. 
• Data entry - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates. 
• Invoice discrepancy resolution - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues. 
• Account reconciliation - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies. 
• Vendor communication - Responding to vendor inquiries regarding invoice status, payment issues, and account balances. 
• File maintenance - Maintaining organized records of invoices, purchase orders, and payment documents. 
• Reporting - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Qualifications

Required Skills

• Strong attention to detail - Essential for accurately verifying invoice information and identifying errors. 
• Numerical proficiency - Ability to perform basic math calculations and understand financial data. 
• Organizational skills - Efficiently managing a high volume of invoices and maintaining accurate records. 
• Computer literacy - Proficiency in accounting software for data entry and report generation. 
• Communication skills - Effectively interacting with vendors and internal departments to resolve issues. 
• Knowledge of accounting principles - Understanding basic accounting concepts like debits, credits, and general ledger.
• Experience with Microsoft Excel, Teams, Word etc. preferred.
• Must have a team first mentality.

Education/Training

• High school diploma or equivalent.

Work Experience

• Minimum of 0-2 years of accounts payable processing experience preferred.  
• Similar administrative coding experience acceptable if knowledgeable of accounting process.