A private family based in Pebble Beach, California is seeking an experienced Estate & Executive Assistant to provide comprehensive support across residential operations, executive administration, travel, and the coordination of multiple properties.

This is a hands-on, high-trust role for an experienced professional who takes ownership of both day-to-day details and broader projects. The Estate & Executive Assistant will serve as a central point of coordination for the Principals, household staff, vendors, contractors, and outside service providers, ensuring priorities are anticipated, communicated, and carried through to completion. The successful candidate will be warm, polished, resourceful, and highly proactive, with the confidence to manage relationships and projects independently while maintaining a service-oriented approach.

Responsibilities

Executive & Administrative Support

Manage complex calendars, appointments, meetings, and scheduling across personal and household priorities and multiple time zones
Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, itineraries, preferences, and contingency planning
Manage correspondence, meeting logistics, reservations, and other administrative needs
Conduct research and manage special projects on behalf of the Principals, tracking priorities, deadlines, and follow-up through completion
Coordinate with household staff, professional advisors, and outside service providers, ensuring clear communication and follow-through
Anticipate needs and proactively address issues, escalating matters to the Principals when appropriate

Estate & Property Coordination

Oversee the day-to-day operations of the family's primary Pebble Beach residence and coordinate needs across additional properties
Serve as the primary point of contact for vendors, contractors, maintenance providers, deliveries, and property-related projects
Coordinate maintenance, repairs, recurring services, and household schedules, ensuring work is completed on time and to the family's standards
Anticipate household needs and proactively manage supplies, inventories, and other residential requirements
Manage projects and improvements across the family's residences from planning through completion, coordinating timelines, vendors, responsibilities, and follow-up
Review household and property-related invoices, track expenses, coordinate approvals, and liaise with the family office or accounting team on payments as needed
Maintain organized property records, vendor agreements, warranties, inventories, maintenance schedules, and other household documentation
Coordinate logistics for guests, family gatherings, dinners, and other entertaining, working with household staff and outside providers as needed
Identify opportunities to improve household processes, organization, and efficiency

Candidate Profile

10+ years of relevant experience supporting private families, senior executives, estates, or residential properties
Experience combining executive or personal assistance with estate, household, or property management responsibilities strongly preferred
Demonstrated ability to manage multiple properties, projects, vendors, and competing priorities simultaneously
Warm, professional, approachable, and service-oriented, with a highly proactive and resourceful approach
Strong sense of ownership and sound judgment, with the ability to manage competing priorities calmly and independently while keeping Principals appropriately informed
Excellent organizational, communication, and project management skills
Confident managing relationships with household staff, vendors, contractors, professional advisors, and other service providers
Highly discreet and comfortable handling confidential family and financial information
Detail-oriented and capable of maintaining high standards in a fast-moving private environment
Technologically proficient and comfortable adopting systems and tools that improve organization and efficiency
Valid driver's license and ability to work a hybrid schedule based in Pebble Beach
Flexibility to support occasional schedule changes, travel, or time-sensitive needs as required

Job Type: Full-Time, Hybrid with 3 days per week in Pebble Beach

Compensation: Annual salary range of $125,000 - $150,000, based on experience and qualifications, with comprehensive benefits

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