Billing Coordinator ADM

Description

• This position compiles and executes billings in accordance with established Firm policies and procedures. 
• Perform a variety of other accounting and reporting duties, as needed, including monitoring and ensuring payment of invoices in a timely manner. 
• Selects, prints, and distributes pre-bills in accordance with the monthly schedule. 
• Finalizes and distributes final invoices in accordance with Firm and Client guidelines. 
• Reviews and verifies accuracy of billing and supporting documentation, as required. 
• Researches and responds to billing inquiries from internal and external clients in a timely and professional manner. 
• Maintains client rates, addresses, invoices templates, and e-billing information. 
• Prepares weekly bank deposits and reconciles payments in accounting software. 
• Liaises with representatives of payment processor and accounting software to troubleshoot issues as they arise. 
• Provides client accruals, status updates and budget. 
• Creates and distributes monthly reports. 
• Follows up on outstanding invoices. 
• Collect all in-house consultations and process credit card payments.  
• Assists with special projects as needed and provide support to Billing Supervisor.  

Requirements

• Bachelor's degree in accounting or college level accounting classes preferred. Will consider applicants with Associate level degree with experience.  
• Experience with billing in a law firm environment preferred.  
• Demonstrated proficiency in MS Office, Adobe and billing/accounting software.  
• Exceptional attention to detail.  
• Ability to work in a fast-based work environment.  
• Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills). 
• Ability to handle a high volume of bills per month. 
• Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.