Human Resources Talent Specialist

Human Resources Talent Specialist

Department: HR – People & Culture 
Reports To: Sr. Director of People & Culture 
Location: AlarMax Corporate Office – Pittsburgh PA 
FLSA Status: Exempt

Position Summary

The Human Resources Talent Specialist is responsible for managing the organization's talent acquisition efforts while supporting onboarding, employee engagement, and talent management initiatives. This position partners with hiring managers throughout the company to identify staffing needs, recruit top talent, and deliver exceptional candidate and new hire experience. 
 
In addition to recruiting, the HR Talent Specialist assists with workforce planning, HR generalist Level 1 issues, recruiting analytics, and continuous improvement of the hiring process. This role serves as a trusted HR partner dedicated to building a high-performing workforce that supports AlarMax's continued growth.

Essential Duties & Responsibilities

Talent Acquisition

• Manage the full-cycle recruiting process from approved requisition through accepted offer.
• Partner with hiring managers to understand staffing needs and develop recruiting strategies.
• Create job postings and source qualified candidates.
• Screen resumes, conduct phone interviews, and coordinate interviews.
• Guide candidates through the hiring process while providing an exceptional experience.
• Conduct reference checks and coordinate background screenings.
• Prepare offer letters and maintain ATS records.
• Build talent pipelines for future hiring needs.

Onboarding & New Hire Experience

• Coordinate all pre-employment activities.
• Partner with IT, Payroll, and managers to prepare for new hires.
• Coordinate orientation and onboarding.
• Monitor onboarding milestones and first 90-day experience.
• Assist with succession planning

• Support employee engagement and recognition initiatives.

Recruiting Analytics & Reporting

• Maintain recruiting dashboards and metrics.
• Prepare hiring reports for leadership.
• Recommend recruiting process improvements.

HR Administration and HR Generalist Level I 

• Ensure compliance with employment laws.
• Handle Level 1 HR questions regarding general HR issues including but not limited to PTO, benefits, policies, payroll, and employment verification
• Escalate employee relations, investigations, performance issues, and compliance matters to the Sr. Director of People & Culture
• Support HR projects and continuous improvement.
• Maintain confidentiality.

Qualifications

Education

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• 2–5 years of Human Resources, Talent Acquisition, or Recruiting experience.
• Experience with Applicant Tracking Systems (ADP Workforce Now preferred).

Knowledge, Skills & Abilities

• Strong knowledge of recruiting best practices and employment laws.
• Excellent interviewing and relationship-building skills.
• Strong communication, organization, and analytical skills.
• Ability to manage multiple priorities while maintaining confidentiality.
• Proficiency with Microsoft Office and HRIS/ATS systems.

Core Competencies

• Talent Acquisition
• Relationship Building
• Customer Service
• Communication
• Organization & Planning
• Collaboration
• Accountability
• Continuous Improvement
• Problem Solving
• Adaptability
• Integrity
• Results Orientation

Physical Requirements

• Ability to sit and work at a computer for extended periods.

• Occasionally lift up to 20 pounds.
• Occasional travel to branch locations and recruiting events.

Success Measures

• Time-to-fill open positions
• Quality of hires
• Hiring manager satisfaction
• Candidate experience
• New hire retention
• Onboarding effectiveness
• Recruiting pipeline development
• Data accuracy
• Achievement of recruiting objectives

Position Impact

This position plays a vital role in attracting exceptional talent and ensuring every candidate and new employee experiences the professionalism, culture, and values of AlarMax from their first interaction with the organization. By partnering with leaders across the company, the Human Resources Talent Specialist helps build a workforce that supports long-term growth, operational excellence, and employee success.