Temporary File Digitization Assistant

Position Overview
The Temporary File Digitization Assistant will support the conversion of paper employee and administrative records into accurate, organized digital files at our Pittsfield, Massachusetts office. This role supports secure recordkeeping, efficient document retrieval, and the HR team’s records digitization project. 

Essential Job Functions

Key Responsibilities: 

• Sort, organize, and prepare paper employee and administrative records for scanning. 

• Scan documents into clear, complete, legible electronic files. 

• Name, label, index, and organize digital documents according to established filing standards. 

• Upload documents to designated secure electronic folders or systems. 

• Perform quality checks to verify that pages are complete, readable, and correctly filed. 

• Track scanning progress and flag missing, damaged, or incomplete records. 

• Maintain confidentiality and follow company procedures for handling sensitive employee information. 

• Reassemble and return original paper files to their designated storage locations. 

• Assist with related administrative and filing tasks as assigned. 

Required Qualifications: 

• High school diploma or equivalent. 

• Basic computer skills and ability to use electronic folders and files. 

• Strong attention to detail and ability to follow written procedures. 

• Ability to handle confidential records responsibly and work independently.

You Have

Key Skills: 

• Accuracy and attention to detail 

• Basic scanning and digital file organization 

• Time management and ability to prioritize repetitive tasks 

• Clear communication and issue escalation 

• Confidentiality, dependability, and organization 

Preferred Skills

• Previous clerical, administrative, records management, or data entry experience. 

• Experience using document scanners, multifunction printers, Microsoft Office, or electronic filing systems.

Success Metrics: 

• Accurate, legible, and complete scanned documents. 

• Consistent digital file naming, organization, and secure storage. 

• Timely progress toward assigned scanning volumes and prompt reporting of issues. 

Additional Information: 

• Temporary, on-site assignment in Pittsfield, MA; schedule and duration depend on project needs. 

• Ability to sit or stand for extended periods and handle files, folders, and storage boxes. 

• Hourly rate: $20.00. No direct reports; no bonus eligibili

Your Life and Career at RugsUSA

• A culture that promotes a healthy work/life balance 
• Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k) 
• Exposure to career advancement opportunities across all departments 
• Generous employee discount that can be used across our house of brands!