Talent Acquisition Assistant PTS

Work Schedule: 15-20 hours per week; shifts based on operational needs of the organization. Hybrid eligible, depending on operational needs.

OVERVIEW

Associated Students, Inc. employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff.  ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing.  ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students.

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices. 

DEPARTMENT INFORMATION

The Human Resources (HR) department consists of a team of dynamic individuals who are committed to navigating the exciting and unprecedented opportunities presented to them. HR is currently in the process of restructuring into four distinct units (Talent Acquisition, HR Systems and Compensation, Employee Experience and Manager Support), exploring new opportunities, implementing new systems, expanding outreach, cleaning up old processes, reviewing and rethinking policies and practices to add greater value to the humans they serve and the student experiences they support. It’s an exciting journey to be on, where HR can co-create and make positive changes, remove unnecessary barriers, and streamline what they do. With bold ideas, the specialized knowledge, and experiences of team members, learned failures, and constant analysis and execution—the HR department is a powerful strategic asset to ASI! 

POSITION DEFINITION

Under the supervision of the Talent Acquisition Senior Specialist, the Talent Acquisition Assistant will assist with the creation of an exemplary candidate experience area in Human Resources (HR) assisting with the recruitment process from the point of application submission through the completion of onboarding, including hands-on interviewing, high-touch candidate communication, and providing hiring committee support. In alignment with ASI’s guiding ideas, the Talent Acquisition Assistants contribute to a student learning-centered HR Department by working collaboratively with organizational stakeholders. The Acquisition Assistant Team will provide excellent customer service and serve as the initial contact to ASI.  Team members will perform routine and non-routine tasks to support the Talent Acquisition area and Human Resources Department.  

ESSENTIAL DUTIES 

Talent Acquisition

• Assists in the screening of candidates to ensure posted minimum qualifications are met 
• Assists with the management of the university student eligibility process and required checks are completed
• Serves as the HR representative on all ASI interview teams to ensure consistency, compliance and serve as a resource for those involved. 
• Assist with the maintenance of ATS to provide prompt, personalized service to external users and candidates
• Assists in ensuring the job offer process and related paperwork is executed and communicated in a clear and timely manner
• Assists with ensuring organization onboarding process and applicable documentation is in compliance with all applicable laws and regulations (i.e., I9 verification, background check completion)
• Assists with onboarding administration for in-coming staff; ensure timely processing of new employee documentation and transition to the employee experience team 
• In collaboration with stakeholders, creates and ensures an inclusive candidate experience
• Ensure all required employment certifications are verified, documented, and maintained
• Assist in the development, documentation, and implementation of standard operating procedures for the screening, candidate selection, and onboarding process, including human-centered best practices
• Collaborates with key stakeholders in providing oversight of historical records, current and future talent acquisition activities 
• Maintains Standard Operating Procedures (SOPs) for the talent acquisition area 
• Assist with general HR inquiries, issues and discrepancies from employees, managers, and administrators, as needed
• Models the behaviors of ASI core values, constantly challenging one’s mental models as an active learner 
• Attends all ASI required trainings, including but not limited to, annual all staff and department retreats
• Performs other related duties, as assigned

MINIMUM QUALIFICATIONS 

• 6 units of Management & Human Resource (MHR) or equivalent, preferred 
• 6 months of customer service, preferred
• Excellent customer service skills and a willingness to hone skills to best serve students and future ASI employees
• Detail-oriented skills with the ability to perform consistent, accurate work
• Ability to maintain confidentiality
• General computing skills to use (or learn to use) Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other workstation software
• Ability to follow routine verbal and written instructions
• Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
• Ability to prioritize tasks, take initiative, and remain flexible in a changing environment
• Ability to effectively communicate clearly and concisely, both verbally and in writing
• Ability to work with a diverse student population and campus community
• Able to work Tuesday and Thursday afternoons

WORK ENVIRONMENT

Frequently required to sit, talk and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones, computer, calculator, copier and fax.       

POSITION SENSITIVITY  

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position with access to sensitive data.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position.   

BACKGROUND CHECK  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position. 

EMPLOYMENT ELIGIBILITY  

Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States. In addition, student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period. Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University. Individuals enrolled only in Extended University are not eligible for hire. Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.  

MANDATED REPORTING REQUIREMENT                                                          

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108: 

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html 

COVID-19 VACCINATION  

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at https://calstate.policystat.com/policy/11030468/latest.