Title: Accounts Payable and Receivable Specialist

Location: Portland, OR

Reports to: Accounting/Procurement Specialist

FLSA: Non-Exempt

About Rensa:

Rensa Filtration is a family of companies dedicated to air filtration. By investing in innovation and the people who drive it, we manufacture, market, and distribute best-in-class solutions in the United States , Canada and Europe that keep environments safe and industries thriving.

What We Do

We improve the environment - making indoor and outdoor environments cleaner by eliminating process contaminants through superior products and media.

We drive innovation in air filtration – by investing in the people and companies that develop the solutions that today’s world demands – to bring those innovative products to market so that our customers can bring maximum value and safety to the facilities and businesses they serve.

SUMMARY

The Accounts Payable and Receivable Specialist is an integral role in the Accounting Department at Air Filters Northwest (AFNW) and AFNW Services II, LLC.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable

Process vendor bills, Matching PO/Packing slip with invoices

Check/ACH/Wire Payments
Resolve payment discrepancies with vendors
End of Month A/P reconciliations (GL, subledgers, closing entries)
Employee credit card reconciliations
Manage vendor accounts
Sales Tax Payments per schedules.
Additional A/P tasks as needed.

Account Receivable

Generate Customer Invoicing:
1. Work with Techs on inventory discrepancies between software and pull slips
2. Invoice per job packets of signed packing slips, work orders, purchase orders, pull slips, quotes
3. Invoice per directions (email, physical, portal)
4. Credit memos
Manage customer accounts
1. Resolve discrepancies with customers (short pay)
Apply customer payments
Manage past due payment collections
Manage Sales Tax collections
End of Month A/R reconciliations (GL, Subledgers, closing entries)
Bank deposits
Additional A/R tasks as needed.

Administrative

Manage credit applications and approvals
Manage vendor credit applications
Setup sales tax accounts
Maintain customer sales tax exemptions, certificates, permits.
Research new sales tax areas
Use of QuickBooks Desktop and NetSuite
W9 & 1099 compliance
Filing documentation
Additional administrative tasks as needed

Must meet KPI’s outlined by Manager such as service level agreements of account set up and maintenance, cash application timeliness and accuracy and billing deadlines.

Required Skills/Abilities

At least 2 years of Accounts Payable and Receivable tasks including a combination of Billing, Cash Application, Collections and New Customer onboarding
Experience in a Distribution environment
High volume cash application with lockbox experience required
Proficient in MS suite of programs, especially Excel, Word & Outlook
Experience with QuickBooks Desktop and Netsuite a plus
Ability to learn and adapt to our ERP system.
Detail oriented and extremely accurate when completing work
Strong interpersonal, organizational and follow-through skills
Clear and positive communication with customers and the internal working team
Ability to set priorities and multitask.
Responsible, independent, and self-motivated, and dependable

Preferred Skills/Abilities

Background in multi-entity with intercompany transactions
Knowledge of sales/use tax & W9/1099 reporting
Knowledge of credit/collections

Education and Experience

High School diploma, or equivalent
Associate degree or higher preferred

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer

Learn more about this Employer on their Career Site