Sr. Administrative Assistant

Summary

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. 

Position Responsibilities 

• Scheduling meetings and coordinate meeting logistics, including luncheons 

• Documenting technical meetings and follow up on action items/commitments 

• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project 

• Preparing and tracking Purchase Requisitions 

• Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality 

• Coordinates activities between departments and outside parties 

• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice 

• Work with diverse group of employees to assist on projects as assigned by line managers 

• Planning company functions and appreciation activities 

• Overseeing the work of service/supply vendors 

• Escorting visitors/contractors through the building in compliance with Security policy 

• Special projects as assigned 

Basic Qualifications (Required Skills & Experience) 

• Minimum of 5+ years’ experience in a fast-paced, hands-on, employee facing office environment.  Manufacturing environment experience preferred. 

• High School diploma or GED Equivalent is required or equivalent combination of experience and education 

• Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines 

• Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams). 

• Previous experience working in aerospace industry is desired 

Other Qualifications & Desired Competencies 

• Consistently demonstrates effective communication skills – written and verbal 

• Maintains a professional demeanor with a high level of customer service 

• Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing workload 

• Skilled at follow-up/follow-through while maintaining professionalism 

• Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management 

• Applies acquired job skills and company policies and procedures to complete assigned tasks 

• Consistently follows established procedures on routine work and typically requires instructions only on new assignments 

• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties 

• Displays strong initiative and drive to accomplish goals and meet company objectives 

• Takes ownership and responsibility for current and past work products 

• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company 

• Focuses on teamwork and puts the success of the team above one's own interests 

Physical Demands 

• Ability to work in an office environment (Constant) 

• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) 

• Uses hands and fingers to handle, control or feel objects (Frequent) 

• Bending, crouching, kneeling and reaching to file and maintain files (Frequently) 

• Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally)