Administrator - Leave of Absence and Accommodations

Applied Medical is a new-generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute to a larger capacity than is possible in typical positions.

The Leave of Absence and Accommodation Administrator supports Applied Medical by managing team member leave and accommodation processes while ensuring compliance with state and federal regulations. This role plays a critical part in maintaining a positive team member experience by providing guidance, managing cases, and ensuring accurate and timely administration of leave of absence and reasonable accommodation programs.

Working closely with cross-functional teams, i.e., benefits, payroll, and health services, the leave of absence and accommodation administrator ensures consistent application of company policies and legal requirements.

Key Responsibilities

• Manage leave of absence and accommodation cases from initiation through resolution while ensuring compliance with applicable laws and company policies.
• Support team members by explaining company policies, procedures, and regulatory requirements related to leave and accommodations.
• Verify medical documentation and follow up as needed to ensure completeness and accuracy of records.
• Ensure all leaves are properly designated under state and federal regulations, including applicable compliance requirements.
• Coordinate with cross-functional teams such as benefits, payroll, and health services to support case management and process alignment.
• Communicate timely updates, notifications, and correspondence to team members and leaders throughout the leave lifecycle.
• Respond to team member inquiries in a timely, professional, and customer-focused manner.
• Maintain documentation, forms, and administrative processes to ensure accuracy, consistency, and audit readiness.

Success in This Role Looks Like

• Leave and accommodation cases are managed accurately, consistently, and in compliance with regulatory requirements.
• Team members receive clear, timely, and compassionate communication throughout their leave experience.
• Cross-functional collaboration enables efficient resolution of cases and supports organizational alignment.
• Administrative processes are completed accurately and on time, supporting operational efficiency and compliance.
• Continuous improvement initiatives enhance team member satisfaction and streamline workflows.

This position requires the following skills and attributes:

• Holds an associate degree or demonstrates equivalent work experience in a related field.
• Brings at least one year of experience supporting leave of absence and reasonable accommodation programs within a human resources or employee relations environment
• Has two to three years of experience in a customer-facing or team member support role.
• Maintains a high level of confidentiality, integrity, and professionalism.
• Demonstrates empathy and active listening skills when supporting team members.
• Contributes as an enthusiastic team player while reinforcing company culture and values.
• Works effectively both independently and collaboratively in a team member-focused environment.
• Communicates clearly through strong verbal, written, and interpersonal skills.
• Applies strong organizational, decision-making, and problem-solving abilities.
• Maintains attention to detail while managing multiple priorities in a fast-paced environment.
• Uses Microsoft Office Suite tools and general computer systems effectively.
• Builds productive internal and external working relationships.
• Demonstrates a proactive mindset by identifying and recommending process improvements.

** This role is onsite, full-time at our Rancho Santa Magarita campus.

The following skills and attributes are preferred:

• Demonstrates knowledge of state and federal laws related to leave of absence and reasonable accommodation programs.

• Competitive compensation range: $24 - $26 / hour (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other basis protected by federal, state or local laws in the locations where Applied Medical operates.