Project and Design Assistant Luxury Window Treatments

Love design? Love getting things done? This is your way into the luxury interiors business.

Shades By Design creates custom drapery, Lutron motorized shades, pergolas, and outdoor shading for some of Florida's finest homes, hotels, and residences. We complete about 500 projects a year with top interior designers, architects, and builders. We're a two-time Inc. 5000 honoree, a Lutron Diamond Dealer, Crestron Certified, and a Somfy Expert.

We're looking for a sharp, organized, hardworking assistant to keep our projects moving and help our design and sales team win new ones.

Keep projects on track
- Confirm orders with vendors, chase lead times, and flag delays early.
- Confirm installation dates with clients and keep everyone informed.
- Prepare COIs, HOA forms, change orders, and closeout packets.
- Keep every project current in our system.

Support design and sales
- Build draft quotes and run drapery yardage calculations.
- Prepare drapery layouts, spec sheets, and client presentations.
- Manage our fabric and sample library.
- Follow up with clients and designers on open proposals.

A typical day
Morning vendor calls to confirm a shipment. A fabric sample pulled for a designer in Coral Gables. A draft quote for an Account Manager. An install confirmed for a waterfront home on Miami Beach.

Who we're looking for
- 1-3 years in a coordination, administrative, or design-assistant role. Interior design, window treatments, furniture, or construction is a big plus.
- Organized and accurate. You notice when a number or a date is wrong.
- You follow up without being asked and finish what you start.
- Professional and confident with high-end clients and designers.
- A good eye for fabrics, finishes, and presentation.
- Comfortable with Microsoft Office and Google Workspace.
- Bilingual English/Spanish is a plus.

Where this goes
This isn't a dead-end assistant job. We train you on our products, pricing, and project process, and people who prove themselves move up into Project Manager, Designer, or Account Manager roles.

Schedule
Full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., on-site at our Miami office. Hands-on training in luxury window treatments and motorization included.

How to apply
Apply with your resume and tell us, in two or three sentences, about a time you kept a project or a detail from falling through the cracks. Applications without an answer won't be considered.

Shades By Design is an equal opportunity employer.