Position Summary:

The Head of School’s Executive Coordinator provides high-level, confidential administrative support to the Head of School, ensuring the smooth and efficient operation of the Head of School’s Office. This role is responsible for managing a complex calendar, preparing the Head of School for meetings, coordinating hospitality, and helping to ensure meetings run on time and transitions between appointments are handled smoothly.

Special Projects outside of the Head of School’s Office may be assigned directly by the Head of School, but support of the Head of School remains the top priority for the Executive Coordinator. Regular presence in the Head of School’s Office during work hours is essential, as is assisting for meetings that occur before school or in the evening.

CDA Mission Statement:

The mission of Coram Deo Academy is to train ethical servant-leaders and wise thinkers who will shape culture for the glory of God.

Spiritual Requirements:

Coram Deo Academy hires individuals that profess the historic Christian faith. The Nicene Creed describes the minimum understanding of and subscription to Christian belief required of employees of the Academy. Every employee must also profess to be a Christian believer and subscribe to this statement. As evidence of the indwelling of the Holy Spirit in their lives, Coram Deo Academy expects all employees to be actively involved in a local church here their faith in practice is consistent with the Academy’s mission and statement of faith.

Essential Job Functions

Calendar, Meeting, and Priority Management

Manage the Head of School’s calendar, including scheduling appointments, meetings, events, and travel as needed.
Prioritize requests and resolve scheduling conflicts to protect the Head of School’s time.
Help ensure that major projects are moving forward.
Prepare the Head of School for meetings by assembling agendas, briefing materials, reports, correspondence, and other supporting documents.
Reserve meeting spaces in Veracross on behalf of the Head of School.
Be present in the Head of School's Suite to help ensure meetings begin and end on time, and to support smooth transitions to the next commitment.
Track meeting follow-ups, action items, and deadlines to ensure timely completion.
Serve as a professional point of contact for parents, faculty, staff, trustees, vendors, and other guests.
Maintain strict confidentiality when handling sensitive information and correspondence.

Hospitality for Head of School’s Office and Meetings

Coordinate meeting logistics, including room setup, refreshments, visitor access, and any required technology or materials.
Welcome visitors and provide hospitality support for meetings, receptions, and special events.

Campus Support & Direction

Maintain deep familiarity with CDA Dallas and CDA Services personnel and roles in order to direct staff, families, and students to the appropriate department when approached for a meeting or question for the Head of School.

PTF Liaison

Serve as the PTF Liaison, taking detailed questions and seeking the right CDA staff to answer.

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