Secretary, Data Entry

OVERVIEW
Provides administrative support by preparing correspondence, scheduling meetings, creating agendas, and maintaining accurate meeting records. Assists with budget-related tasks, processes invoices, tracks attendance, and prepares reports using various computer programs. Maintains office supplies and equipment, manages changing priorities, and supports the daily operations of the department.

SCHEDULE: 32-hours per week
SHIFT: Days

ESSENTIAL DUTIES AND RESPONSIBILITIES  

• Composes general correspondence as needed and proofreads copy to ensure error-free work. Able to frequently re-prioritize activities on short notice; completing all requests within required time frame.
• Prepares meeting agenda in collaboration with Dept. Manager and distributes notice of meetings. Schedules all rooms for committee's, staff, association and education meetings. Sends out meeting notices, and tracks class space availability. Accurately records, distributes and files minutes of all assigned meetings.
• Participates in budget activities as assigned. Includes, but not limited to: processing cost center invoices, entering time and attendance, billing or revenue tracking. Trained in cost center specific data and is able to generate pertinent reports.
• Utilizes more advanced functions of computer applications and software packages (I.e. mail merges, creating tables, and using columns in word processing, creating spreadsheets, and working with existing databases.
• Maintains office equipment, maintenance schedules, and adequate inventory of office supplies.
• Maintains knowledge and continues education to further develop skills. Attends all mandatory in-services

EDUCATION AND/OR EXPERIENCE  

• High School diploma or equivalent
• 1yr post high school education in business, office procedures, secretarial training, or related field
• Min 2 years experience in administrative or secretarial role.

CERTIFICATION/LICENSURE                    

N/A

OTHER SKILLS AND ABILITIES

• Strong organizational skills
• Effective verbal communication
• Effective written communication
• Quality customer service
• Grammar/spelling
• Read/comprehend written instructions
• Follow verbal instructions
• Clerical: filing, phones, data entry
• Basic PC skills
• Windows software (MS Office)

LEVEL OF SUPERVISION

N/A                 

PAY RANGE:

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision

• Life & Disability Insurance

• FSA/HSA Options

• Generous, accruing paid time off

• Paid Parental and caregiver leave

• Career advancement and educational opportunities

• Tuition and certification reimbursement

• Certification Reimbursement

• Well-being Programs

• Employee Discounts

• On-Demand Pay

• Financial Education

• Annual recognition/awards events

• Partner appreciation days

• Family entertainment/attractions discount

• Community service/improvement opportunities

Click here for more details regarding Mercyhealth Careers Benefit Information.

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50

• One of Working Mother magazine's 100 Best Companies for Working Mothers

• A Top 50 Company and Top 10 Nonprofit for Executive Women