The primary purpose of this position is to assist Community Credit Union of Florida in living out our Mission, “Always improve the financial well-being of our members and make a positive difference in our community,” by delivering outstanding service to both internal and external members.

The HRIS/Payroll Specialist is responsible for the administration, maintenance, and optimization of the organization's Human Resources Information System (HRIS), payroll processing, and benefits administration. This role ensures the accuracy, integrity, and security of team member data, payroll records, and benefit plans while supporting compliance with applicable laws and regulations.

Serving as the organization's benefits subject matter expert, the HRIS/Payroll Specialist partners with HR Business Partners, managers, payroll vendors, and benefit providers to deliver efficient HR operations and an exceptional team member experience.

Community Credit Union of Florida is an Equal Opportunity Employer (EEO) and supports a drug-free workplace.

ESSENTIAL DUTIES

HRIS Administration

• Administer and maintain the HRIS platform, ensuring data accuracy, integrity, and security.

• Manage team member records, organizational data, and system configurations.

• Prepare and process new hire, personnel changes, and separation documentation as required and provide the necessary information to the appropriate parties.

• Create, maintain, and analyze HR reports and dashboards to support business decision-making.

• Audit data regularly to identify and correct discrepancies.

• Troubleshoot system issues and coordinate resolutions with internal stakeholders and vendors.

• Manage user access, security permissions, and system workflows.

• Support system upgrades, testing, implementations, and process improvements.

• Develop and maintain HRIS procedures and documentation.

Payroll Administration

• Process payroll accurately and timely in accordance with company policies and regulatory requirements.

• Maintain payroll data, including earnings, deductions, tax withholdings, direct deposits, and other payroll transactions.

• Review and reconcile payroll reports to ensure accuracy.

• Prepare and submit payroll tax filings and related reporting.

• Investigate and resolve payroll discrepancies and team member inquiries.

• Ensure compliance with federal, state, and local wage and hour regulations.

• Support year-end payroll activities, including W-2 processing and audits.

Benefits Administration

• Serve as the primary HR benefits subject matter expert.

• Administer benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and wellness programs.

• Manage benefit enrollments, qualifying life events, and annual open enrollment activities.

• Maintain benefit plan configurations and deduction structures within HRIS and payroll systems.

• Oversee carrier file feeds, electronic data interfaces, and eligibility reporting.

• Reconcile benefit invoices and ensure accurate billing and deductions.

• Manage relationships with benefit carriers, brokers, and external vendors.

• Support benefits compliance requirements, including reporting, filings, and audits.

Compliance & Reporting

• Support internal and external audits by providing accurate records and documentation.

• Ensure compliance with applicable employment, payroll, tax, and benefits regulations.

• Maintain confidentiality of team member and organizational information.

• Assist with regulatory reporting and data requests. (Federal and state reports, including ACA Filings and EEOC reporting, and assists with Affirmative Action Plan data, 5500 data, and Workers’ Compensation documents).

• Recommend and implement process improvements to enhance operational effectiveness and reduce risk.

Other

• Assists in attaining established departmental goals and adheres to all credit union standard operating policies and procedures, as well as state and federal regulations and guidelines.

• Assists in conducting new team member orientations as necessary

• Follows policies and procedures related to the Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Customer Identification Program (CIP), and Customer Due Diligence (CDD) daily to ensure compliance with current regulations.

• Performs other related duties and works on special projects as assigned.

ENVIRONMENT AND PHYSICAL ACTIVITY

The environment for this position is an open, non-confined office-type setting that is clean and comfortable where the incumbent is free to move about at will. It may include some minor annoyances such as noise, odors, and drafts. After an introductory period, this role is eligible for hybrid work in accordance with our Flexible Work Arrangements Policy.

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is frequently required to spend time writing, typing, speaking, listening, lifting (up to 25 pounds), carrying, seeing (such as close, color and peripheral vision, depth perception, and adjusted focus), sitting for long periods of time (up to 8 hours), pulling, walking, standing, squatting, kneeling, and reaching.

The incumbent for this position may operate any or all of the following: telephone, copy and fax machines, calculator, computer terminal, personal computer, related printers, equipment dolly, postage meter machine and scale.

MENTAL DEMANDS

The incumbent in this position must be able to read documents or instruments, perform detailed work and problem solve; possess excellent member contact and verbal and written communication skills; have strong math and analytical reasoning skills; and the ability to effectively handle stress, multiple concurrent tasks, and constant interruptions.

POSITION REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position.

Education:

• Associate’s degree (AA/AS) from college

Experience:

• A minimum of five (5) or more years of related experience and/or training;

Equivalent Combination of Education and Experience

• The equivalent combination of education and experience. Work-related experience should occur in the human resources field. Educational experience, through in-house training sessions, formal school or financial industry-related curriculum, should be business- or financial industry-related.

The incumbent must be able to perform this position safely, without endangering the health or safety of the individual or others.

Management reserves the right to change this position description at any time according to business needs.

Learn more about this Employer on their Career Site

HRIS/Payroll Specialist II