Expert - General Administration

Expert - Administration (General)

Ahmedabad, INDIA | Position Code: 1202XE

About the Role:

What you'll deliver:

• Work to team plan & deliver your tasks on-time & within budget
  
• Evaluate your work progress to the plan and make required course corrections
  
• General Administration of logistics, security, safety, facility, transportation, company vehicle fleet
  
• Public relations, liaison with govt authorities, local police, manage audits
  
• Daily Visitor Management, Host international guest visits and detail arrangements of entire itinerary
  
• Company health insurance, health and safety, first aid & surrounding medical facilities, fire safety readiness
  
• Domestic and International travel, visa and hotel arrangements
  
• Canteen administration and food kiosk stock management, patty cash management
  
• Daily shifts arrangements, communication and staff transportation administration
  
• Statutory compliance and renewal of various facility and building licenses
  
• Detail and clear communication, documentation of administration activity
  
• Meticulously plan and host company events and festival celebration
  
• Support swift resolution of non-conformance to minimise impact on project objectives
  
• Guide fellow team members to deliver 'right first time' & 'on time in full'
  
• Understand project goals and objectives and complete your task within budget
  
• Support development of standard operating procedures (SOP) and best practices
  
• Follow function's performance and improvement processes in your work
  
• Implement lean & 5S visual work environment principles in processes
  
• Align your work to meet your KPIs to achieve your growth goals
  
• Support internal audit & evaluate KPI trend and implement required course corrections
  
• Support onboarding of new team members
  
• Refine learning material & lead discussion forums
  
• Make your structured learning program and enhance your skills & knowledge
  
• Make & implement your performance & economic growth plan
  

What you'll need:

• Passion for our Vision: Transform Manufacturing
  
• 6+ years of total working experience in related domain
  
• In-depth domain knowledge gained at an education institution or self-learnt
  
• Pleasant personality with strong English communication, keen & detail observation and negotiation skills
  
• High level of computer knowledge of administration tools and online interactions
  
• Fast decision making and problem solving with natural public relations ability,
  
• Confidence & politeness to positively interact with national and international senior company and govt officials
  
• Understanding of international travel, visa and hotels and experience of organising meticulously planned events
  
• Refined knowledge of quality management systems and ISO9001/AS9100 standards
  
• Refined understanding of lean & six sigma principles
  
• Refined knowledge of engineering fundamentals and emerging technologies
  
• Refined knowledge of risk identification and it's management and mitigation actions
  
• Flexibility to go beyond normal work hours in time of need and support other functions
  

Must have:

• Initiative to guide fellow team members to positively engage with cross functional teams
  
• Respectful behaviour and willingness to adapt company code of conduct
  
• Initiative to guide fellow team members to learn, to do their best work and grow
  
• Initiative and courage to explore new ideas and learn from the mistakes
  
• Perfectionist approach and meticulous to the finest detail in everything that you do
  
• Clear and concise written & verbal English language communication as well as presentation skills
  
• Refined skills in Excel, Outlook, PowerPoint, Teams of other MS Office software
  
• Readiness work in different shifts to support customers in different time zone
  

Nice to have:

• Experience of image processing software like - Photoshop, GIMP, Inkscape
  
• Experience of publishing software like - Adobe InDesign, MS Publisher
  
• Experience of working with leading ERP software like - Epicor / SAP / NetSuite
  
• Great sense of humour