Grant Accounting Manager (Accounting Manager 1)

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Job Description:

The Oregon Department of Emergency Management (OEM) is excited to announce a new opportunity for a Grant Accounting Manager (Accounting Manager 1) to join our team! We welcome you to join us today!

The Department currently has an opening for one full-time Grant Accounting Manager (Accounting Manager 1) within the Budget & Finance Section of OEM in Salem, Oregon. This is a full-time, permanent position. This position has the opportunity to work remotely and support a hybrid (work from home/in office) work schedule. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time.

The Grant Accounting Manager plans, organizes, and manages the operations of the grant and financial accounting programs, by managing the federal grant program of $1.3b, primarily preparing federal budgets, actuals and historical data for the assignment and disbursement of grants to state, city, county, local governments, tribal governments, nonprofits and Oregon citizens. This position is involved in policies, procedures, and controls for both the state and federal governments. They provide technical guidance to a team of professionals to ensure compliance with state and federal statutes, rules, and regulations as well as accounting and auditing standards.  This position is supervised by the Chief Financial Officer and coordinates with others within the agency and across the enterprise in order to ensure priorities and goals are supported and communicated.

General duties:

• Provide technical policy direction and advice to grant accounting staff, including guidance regarding legislation, interpretation of statutes, GAAP, fiscal policies, procedures, and workflow. 
• Ensure all accounting and budgeting deadlines are met, and accounting is done in accordance with Generally Accepted Accounting Principles (GAAP) and the Oregon Accounting Manual (OAM).  Review complex accounting transactions for accuracy, completeness, and compliance.
• Execute the policies and goals through the management of operations, people, and their work. Organize and assign work activities and projects, manage programs, monitor workflow, and review and evaluate work products, methods, and procedures.
• Oversees the general operation of the agency’s Grant Accountant Team within the Finance Section.
• Evaluates and implements training needs to ensure staff is prepared to perform assigned duties, including evaluation and creation of opportunities for staff development.
• Evaluate the grant accounting operations to assure all grant accounting work is done in conformance with GAAP, GASB, FEMA, federal OMB and DAS accounting standards and guidelines. Manage adjustments to operations to meet changes in needs, or statutory/accounting/administrative requirements.  Manage development and maintenance of agency policies and procedures to document and communicate operations.
• Identify accounting and control issues and correct grant accounting-related deficiencies identified by the Internal Auditor or Secretary of State audits.
• Participate in the planning and policy setting, and in the development of short and long-range goals affecting policies, procedures, practices, and techniques. 
• Develop, implement, and maintain appropriate fiscal oversight and control policies for OEM grant accounting. 
• Coordinate and liaise with auditors and other internal and external entities.

For a copy of the position description, please email samantha.r.hoyle@oem.oregon.gov.

The Benefits of joining Our Team

It is the mission of Oregon Emergency Management (OEM) to lead collaborative state-wide efforts, inclusive of all partners and the communities we serve, to ensure capability to get help in an emergency and to protect, mitigate, prepare for, respond to, and recover from emergencies or disasters regardless of cause. To learn more about our team and the work we do, please visit Oregon Department of Emergency Management (OEM) website.

We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking.

Employee benefits include:

• Medical, vision, and dental insurance.
• 11 paid holidays per year.
• 10 hours of vacation leave earned per month.
• 8 hours of sick leave earned per month.
• 24 hours of personal business leave per fiscal year.
• Pension and retirement programs.
• Click here to learn more about State of Oregon benefits.

What do you need to qualify? Minimum Qualifications:

Five years of lead work, supervision, or progressively related experience; OR two years of related experience and a bachelor’s degree in a related field.

What we are looking for (Desired Attributes): 

• Expert knowledge of 2 CFR 200, federal cost principles, and grant compliance requirements.
• Strong financial management skills, including indirect cost calculations, budgeting, cost allocation, and grant fiscal oversight.
• Demonstrated ability to administer and negotiate grants and agreements in partnership with program and procurement staff.
• Experience developing grant policies, procedures, tools, and training resources.
• Proven ability to provide technical assistance and build strong relationships with internal and external stakeholders.
• Expertise in subrecipient monitoring, risk assessments, and funding opportunity administration.
• Strong leadership skills with experience supervising and developing grant management staff.
• Proficiency with SFMA, Power BI, accounting structures, and financial reporting systems.

• Resume and Cover Letter

Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration. Additionally, failure to provide both a resume and cover letter may result in eliminating your application from further consideration.

Anticipated Recruitment Timeline:

Application Window Close: December 29

Round 1 Interviews: December 8 – December 9

Round 2 Interviews: December 14 – December 15, Onsite in Salem Oregon

Reference and Background Checks: December 16 – December 18

Additional information:

• The salary listed is the non- Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. OEM does not offer visa sponsorship.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

How to Apply:

• Visit the State of Oregon job opportunities webpage to submit your application for the position. Please ensure the work history and education section is complete. If you are a current state of Oregon employees, you must apply through your employee Workday account.
• Attach a cover letter and resume describing how you meet the qualifications and attributes for the position.
• If you have questions about the recruitment or need assistance to participate in the application process, please contact the recruiter, Samantha Hoyle, at samantha.r.hoyle@oem.oregon.gov or 971-388-4742.

Helpful Tips:

• Workday will timeout after 20 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
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Veteran's Preference:

The OEM provides veterans’ preference points to all eligible veterans. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be sent a Workday “Task” to complete once you have submitted your application.  The “Task” will prompt you to provide the appropriate documentation for your Veterans’ Preference point selection. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx.

After you apply:

Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section.