Contracts Administrator

Hicks Lightning Protection is currently seeking a Contracts Administrator to support our Field Operations team. This is a full-time, in-person position reporting directly to the Contract Support Director and responsible for contract administration, subcontractor compliance, contractor licensing, insurance and bonding requirements, statutory notices, and project documentation across multiple states.

This is an excellent opportunity for a detail-oriented professional looking to build a long-term career in construction administration, compliance, and contract management.

Responsibilities

• Prepare customer prequalification packages and bid support documentation.
• Review contracts, bid documents, and project requirements to identify deadlines, compliance obligations, insurance requirements, and critical contract terms.
• Maintain contract logs, project files, and compliance records.
• Coordinate contract review processes and assist with contract execution.
• Track and maintain lien rights, statutory notices, and bond claim requirements.
• Manage subcontractor onboarding and compliance documentation.
• Verify subcontractor insurance, licensing, safety records, and required project documentation.
• Monitor subcontractor compliance throughout project lifecycles.
• Track contractor licenses, registrations, renewals, and compliance requirements across multiple states.
• Coordinate insurance, bonding, and licensing documentation.
• Maintain organized project records and historical contract documentation.
• Work closely with project management, accounting, legal counsel, safety personnel, customers, and subcontractors.
• Research and resolve contract and compliance-related issues.
• Support project teams by ensuring critical deadlines and compliance requirements are met.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Associate's degree, bachelor's degree, or related professional training preferred.
• Minimum 5 years of experience in contract administration, construction administration, project coordination, contractor licensing, insurance and bonding administration, or a related field.
• Experience supporting projects across multiple states is required.
• Strong proficiency with Microsoft 365, including Excel, Word, Outlook, and Teams.
• Experience maintaining compliance records, tracking deadlines, and managing documentation.
• Construction industry experience strongly preferred.
• Experience with contract management, project management, or compliance-tracking software preferred.

Required Skills

• Strong attention to detail and organizational skills.
• Ability to review and interpret contracts, compliance requirements, insurance documentation, and licensing requirements.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Ability to work independently and follow issues through resolution.
• Knowledge of construction contracts, insurance requirements, licensing, and compliance processes preferred.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to pass a pre-employment drug screening and background check.

Competitive Benefits Package Includes

• 100% company-paid medical insurance for employee
• 100% company-paid dental insurance for employee
• Vision insurance available
• Life Insurance
• AD&D Insurance
• Long-Term Disability Insurance
• Paid Holidays
• Paid Time Off
• 401k Retirement Plan option after 90 days of employment with a 4% employer match on employee contributions

Employees are eligible for benefits once the introductory period is completed.

Compensation based on experience.

Schedule: Monday to Friday