GME Program Coordinator

Responsibilities

• Supports the development and coordination of all aspects of the GME program(s).
• Assists program leadership with recruitment and selection process including application, interviewing, and onboarding processes.
• Assists in coordinating visa requirements, licensure and credentialing for residents/fellows.
• Assists Program director in ensuring board eligibility and licensing eligibility for all incoming and current trainees.
• Assists with coordination of conferences and didactic sessions, wellness activities, and other programmatic events.
• Assists with coordination of accreditation activities to include program reviews, site visits and other special meetings.
• Assists in planning programmatic events such as orientation, graduation, retreats, and other meetings.
• Assist with and maintain program letters of agreement and other training agreements.
• Assists in use of New Innovations for program, trainee, faculty evaluations, block schedules, duty hours monitoring. etc.
• Assists with documentation and dissemination of program-specific policies, to include residency training manual.
• Assists with maintenance of program files in accordance with records retention schedules.
• Assists in preparation of documentation for ACGME's or other accrediting body's annual requirements.
• Participate in GME professional development activities.
• Responsible for completion of verification of training documentation for trainees.
• Maintains working relationship with members of OGME.
• Performs all other duties as assigned.

Qualifications

• Organizational skills.
• Ability to locate, assemble, maintain, and understand data.
• Ability to multi-task and anticipate needs in a fast-paced environment.
• Excellent oral and written communication skills.
• Good interpersonal skills and collegiality.
• Ability to work independently and as part of a team.
• Experience with Microsoft Office; setting priorities and working to meet deadlines.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Become familiar within first year of GME data systems (ERAS, NRMP, New Innovations, etc.).
• Ability to follow templates, guidelines, and forms for structured correspondence.
• Ability to establish strong working relationship with program leadership and GME affiliates.
• Develop understanding of ACGME, institutional, and TMB policies and procedures.

Education

• High school diploma or GED required.