Scientific Coordinator

Cogent Scientific, an insourced contract research organization, is looking for the right people to accomplish our Mission: to support the life sciences industry by cultivating and empowering exceptional scientists to deliver specialized laboratory services that advance research, foster collaboration, and accelerate innovation through quality and a shared commitment to excellence. We can offer you the chance to build on your skills and knowledge while working among experts in their fields and with cutting-edge instrumentation.

Cogent Scientific offers competitive pay, attractive benefits (such as medical/dental/vision insurance; 401(k); parental leave; PTO and paid holidays; etc.) and an exciting work environment. This position may include relocation benefits as well. We aim to recruit the best people who stand out among their peers and embody our Core Values:

• Client Focused: We only succeed when our clients succeed.

• Outstanding: We deliver meticulous results through outstanding performance.

• Good: We act ethically and morally.

• Employee-Centric: We honor and support our employees.

• Nimble: We are prepared to adapt in an ever-changing industry.

• Team-Oriented: We collaborate with each other and with our clients.

We currently have a role available for a Scientific Coordinator.

Job duties include, but are not limited to, the following:

• Provide direct support to scientific communications for research leadership and cross-functional partners:

  • Translate complex scientific data, program updates, and research milestones into clear, accessible content for non-specialist and executive audiences.

  • Draft, edit, and refine executive briefings, leadership updates, newsletters, and internal announcements, ensuring scientific accuracy and a consistent voice.

  • Coordinate and develop town hall and all-hands content, including slide decks, speaker notes, and run-of-show materials, in partnership with scientific leaders.

  • Gather and synthesize inputs from scientists and program leads across sites, managing review cycles and deadlines through final approval.

• Provide direct and indirect support to day-to-day scientific operations:

  • Coordinate recurring leadership, program, and cross-site meetings, including scheduling, agendas, pre-reads, minutes, and follow-up.

  • Track action items, decisions, and milestones across multiple workstreams, escalating risks and delays to leadership as needed.

  • Actively maintain operational trackers and dashboards (e.g., Smartsheet, Excel, Power BI) to provide leadership with visibility into project status and priorities.

  • Partner with procurement, finance, and vendor management teams to support purchase requests, requisitions/PO’s, invoice tracking, and vendor follow-up to keep projects on schedule.

  • Maintain organized shared repositories (e.g., SharePoint, Teams) for communications materials, meeting records, and program documentation.

• Assisting with collaborative process improvement efforts to streamline communications and operational workflows.

• Other duties as defined by manager, department needs and workload.

Job requirements include, but are not limited to, the following:

• Bachelor’s degree in a life sciences or related discipline (e.g., Biology, Chemistry, Biochemistry etc.) is required.

• 3-5 years of professional experience in a scientific communications, coordination, or operations role in the Biotech and Pharmaceutical industry is required.

• Exceptional written and verbal communication skills, with demonstrated ability to explain scientific concepts to non-scientific and executive audiences, is required.

• Meticulous attention to detail and strong organizational skills, with proven ability to manage multiple workstreams and trackers at once.

• Previous experience supporting discovery or preclinical research teams, drafting executive communications or town hall content, and partnering with procurement, finance, or vendor teams is preferred.

• Experience coordinating across multiple sites or within a large, matrixed organization is preferred.

• Enthusiastic, adaptable, self-motivated and relationship-oriented, with the ability to prioritize competing demands and meet deadlines in a fast-paced environment.

• Familiarity in using Microsoft Office (Word, PowerPoint, Excel, Teams), SmartSheet, Power BI and/or SharePoint will be desirable.
  

This is an onsite, day shift position (approx. 8a-5p local time) at our La Jolla, CA site. This role does not accommodate a hybrid or remote schedule.

Cogent Scientific provides equal employment opportunities to all applicants and does not discriminate based on any legally protected characteristic.

Additionally, if you require a reasonable accommodation during the application or interview process, please let us know.

This job posting will close by 1/5/27 or when a candidate is identified, whichever comes first.