Title of position: Administrative Assistant / Student Worker

Supervisor: Charles Diaz, Facilities and IT Technician

Position Start Date: Summer 2026

Number of students needed: One (1)

Schedule: TBD, up to 20 hours per week

Salary: $18 per hour

GENERAL SUMMARY

The IT and Facilities department is seeking a reliable, organized, and detail-oriented student to serve as an Administrative Assistant. This position provides essential support to daily IT and campus facilities operations and offers hands-on exposure to administrative processes, customer service, and operational coordination in a professional environment.

Note: This position is funded through the Federal Work-Study program. Applicants must have a confirmed Federal Work-Study award in their current Financial Aid package to be eligible.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support: Assist IT and Facilities leadership and staff with assigned administrative tasks, correspondence, and coordination activities.
Service Requests & Tracking: Assist with logging, tracking, and following up on IT help desk tickets and Facilities work orders.
Data & Documentation: Perform data entry, digital filing, scanning, and organization of records and documentation.
Scheduling & Coordination: Assist with scheduling meetings, managing calendars, coordinating vendor visits, and reserving rooms.
Office & Asset Support: Monitor IT and facilities supply inventories and submit restock requests.
Special Projects: Support department projects such as equipment audits or campus operations.
Customer Service: Serve as additional contact for basic IT or Facilities inquiries.
Confidentiality & Compliance: Handle sensitive information responsibly and follow institutional policies.

REQUIRED QUALIFICATIONS

No history of academic or conduct issues

SKILLS AND SPECIFICATIONS

Proficiency in Microsoft Office or Google Workspace
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Customer-service oriented with professional demeanor
Ability to multitask in a dynamic environment

SCHEDULE

Work shifts will be scheduled between 8:00 AM - 5:00 PM, Monday - Friday. Academic schedules will be accommodated.

APPLICATION DEADLINE

Open until filled.

Learn more about this Employer on their Career Site

FWS Administrative Assistant