Health Services Coordinator

Summary of Position:   

The Health Services Coordinator is responsible for monitoring, planning, tracking, and implementing high quality services related to health, safety and nutrition to all children and pregnant people enrolled in our child development program and to ensure that all program practices related to health, safety and nutrition are in compliance with Head Start, Early Head Start, California Department of Education, California Department of Social Services requirements and state/local Department of Public Health.

Primary Responsibilities Include: 

• Ensures that children have all the appropriate health paperwork and immunizations before enrolling into the program. 
• Ensures that all enrolled children are on a schedule of age appropriate preventive and primary health and dental care (EPSDT Schedule) within 30, 45 and 90 days of child's entry and ongoing as services become due. 
• Ensures that all chronic conditions and medication paperwork is updated annually for children enrolled in the program.
• Ensures that pregnant people enrolled in the program have all the appropriate health paperwork and receiving prenatal health and dental services. Follow up with Home Visitors to obtain the appropriate health paperwork.
• Works collaboratively with Family Advocates, Center Managers, Home Visitors, Family Child Care Specialists and Content Managers to identify community resources needed to assist with medical, dental, immunizations, examination and treatment services for enrolled children and pregnant people.
• Conducts onsite health screening for enrolled children and help support external volunteers/interns with health screenings. Health screenings include height/weight, hearing, vision, hemoglobin (non-invasive) and blood pressure.
• Assist Health Services Manager in monitoring compliance with Wu Yee policies, licensing, pertinent laws, guidelines, Head Start Performance Standards as it relates to health and nutrition services across the program.
• Monitors food purchasing, preparation, service and storage, kitchen cleanliness, food handling and dishwashing procedures; provides training and technical assistance as needed; maintains records for the Child and Adult Care Food Program (CACFP). 
• Ensures accurate meal counts and special meal requests are sent to our food vendor. Communicate and troubleshoot any meal delivery issues with the food vendor as needed.
• Identifies health, dental, emergency and nutrition service resources within the community; ensures all these services are shared across programs; and helps parents as needed, in securing a source of accessible health and dental care for their families. 
• Assists the Health Services Manager to coordinate and provide necessary health/nutrition/safety training to staff and ensures that all training provided are in accordance with Performance Standards, program policies and procedures, as well as state and local requirements. 
• Create and facilitate health related workshops for families and coordinate with family services staff to schedule workshops for families.
• Attends interagency meetings such as the program’s Health and Mental Health Services Advisory Committee, Family Committee Meeting and Policy Council and other meetings as needed. 
• Participate in planning for the Health and Mental Health Services Advisory Committee (HMHSAC) meetings and newsletters and take meeting minutes. Share HMHSAC meeting/newsletter information with staff and families.
• Participates in monthly and quarterly program monitoring, annual self-assessment and agency monitoring.
• Maintains detailed, accurate, up-to-date and confidential records including child health files, health services tracking system, child injury report, etc. 
• Review data entered into our data system to ensure accuracy, completeness, timeliness, and that necessary corrections are made. Analyze health data trends and make recommendations based on trends.
• Works with the Health Services Manager to review our program policies and procedures on health-related content as needed.
• Reviews and updates the annual health Program Information Report (PIR) and generate all necessary program service reports as needed. Update and track health PIR data on a monthly basis.
• Completes and submits the annual Shots for School (CDPH) immunization reports for enrolled children.
• Ensures that emergency supplies at all the Early Learning Centers are up-to-date and replenish supplies as needed. Check emergency supplies twice a year.
• Participate in meetings and events with external health related Community Based Organizations, local health department and clinics as assigned by the Health Services Manager.
• Coordinate and support dental events on an as needed basis.
• Participate in two weekend recruitment events to recruit children and families into the program. 
• Other duties as assigned.

Knowledge/Experience/Skills required: 

• Three years of experience in health or related field.
• Knowledge of Pediatric, Department of Public Health regulations, Community Health resources.
• Ability to work in a program located in a high-risk, low-income and diverse communities.
• Ability to travel to different Wu Yee Early Learning Centers, offices and Family Resource Centers in San Francisco.
• Ability to communicate and respond in a manner that consistently demonstrates respect, concern and in a timely manner.
• Demonstrated ability to work effectively with data entry, monitoring, reporting and follow up.
• Strategic planner who is adept at prioritizing, organizing and following through; able to balance multiple competing priorities.
• Must have excellent attention to detail for data entry, record keeping and tracking data.
• Experience working with children and families of different socio-economic backgrounds.

Education Required:

• Bachelor’s degree from an accredited college or university in Public Health, Nutrition or relevant field; MS or MPH preferred.