Event Services Coordinator

Augustana University invites applications for the position of Event Services Coordinator within the Advancement Department. This position plays an important role in planning, coordinating, and executing university events that strengthen relationships with alumni, celebrate university traditions, and foster meaningful engagement with the Augustana community.

Reporting to the Director of Development and Alumni Engagement, the Event Services Coordinator will oversee a variety of university and alumni events, including ceremonies, celebrations, receptions, reunions, and special gatherings. The successful candidate will be a creative, organized, and detail-oriented professional who enjoys building relationships, managing multiple priorities, and creating memorable experiences.

Key Responsibilities

• Plan, coordinate, and execute alumni and university events, including event logistics, setup, and takedown.

• Organize alumni engagement opportunities in collaboration with development officers, including post-event communications and follow-up activities.

• Coordinate Alumni Council meetings, milestone class reunions, and signature Viking Days events.

• Collaborate with university departments, catering services, and external vendors to coordinate event locations, technology, decorations, and other logistical needs.

• Partner with Strategic Communications and Marketing to develop event invitations and promotional materials.

• Assist with online event registrations, RSVP forms, and ticketing processes.

• Maintain event supplies and provide event planning support to university departments.

Required Qualifications

• Bachelor's degree in a relevant field.

• Previous experience in relationship development and event management.

• Strong organizational, planning, communication, and time management skills.

• Demonstrated ability to manage multiple projects, prioritize competing deadlines, and adapt to changing circumstances.

• Excellent interpersonal skills, creativity, attention to detail, and a commitment to professionalism.

• Ability to work both independently and collaboratively with diverse groups of individuals.

• Confidence in hosting events and speaking before a variety of audiences.

Additional Information

This is a full-time position with a typical Monday through Friday work schedule. Occasional evening and weekend hours are required to support university events. The position involves both indoor and outdoor activities and may require event setup, takedown, and lifting of event materials.

Application Procedure

The position will remain open until filled. Interested applicants are asked to submit the below application materials via our Career Center Portal. If assistance is needed during the application process, please reach out to humanresources@augie.edu.

• Letter of interest

• Resume or curriculum vitae

• Contact information for at least three references

Augustana University is an Equal Opportunity/Affirmative Action/Title IX Employer. Applicants must comply with the Immigration Reform and Control Act and may be required to submit official transcripts upon employment. Finalist candidates must satisfactorily complete a pre-employment background check.