Administrative Assistant - Transportation Department

The Town of Snowmass Village is looking to hire an Administrative Assistant to join our Transportation Department!  

 $1,000 sign-on bonus available!  

This is an in-person and full-time position, offering full-time benefits

We are looking for an Administrative Assistant that will performs routine and specialized work including, but not limited to, data input; clerical support;  data processing; parking permit sales; and administrative assistant support functions serving as executive administrative assistant, receptionist, and clerk, for the Transportation Department.     

Some of the day-to-day duties are listed below:  

 Performs as the executive administrative assistant, receptionist and parking permit seller.  

Distributes all mail and phone messages.  

Performs data input, general filing and word processing.  

Updates social media platforms as needed/required

Takes minutes at staff meetings and transcribes correspondence from dictation.  

Sells parking permits and bus passes, processes citations. 

Balances cash transactions and provides receipt.  

Processes bulk mailings.  

Processes invoices for payment/reimbursement and inputs purchase orders into finance accounting system.  

Prepares reports in Microsoft Word or Excel and Access programs; acts as record management clerk in sorting, indexing distributing, and retrieving files.  

Maintains records in accordance with Record Retention Policy. 

Click here for a full job description and requirements 

 This position requires the ability to perform the essential functions listed in the job description, with or without reasonable accommodation

 
 
The ideal candidate has the following qualifications/skills: 

• A combination of experience, education and/or training equivalent to a high school degree with a minimum of one year of computer, clerical and administrative office experience. 

• Proficient in Word and Excel software and have a working knowledge of database software.  

• Ability to type at the minimum rate of 35 wpm.  

• Knowledge of office and administrative assistant practices and procedures.  

• Ability to handle cash receipts and process purchase orders.  

• Possess good customer service skills.  

• Possess good verbal and written communications skills; professional and polite telephone demeanor.  

• Ability to stay focused on tasks during minor distractions.  

• Possess good organizational skills.  

• Ability to create and maintain good working relationship with co-workers. 

Our amazing perks and benefits:  

• Medical, dental and vision insurance 100% premium coverage for the employee, 83% premium coverage for dependents. Employee can choose from two plans options; a PPO and a HDHP with HSA where the Town contributes an amount that equals to the deductible
• Generous leave plans, on the first year of employment up to 200 hours of leave in addition to 10 paid holidays  
• Recreation benefit for eligible employees on the amount of $1800 – you can use this benefit to purchase your ski pass!  
• 401a contributions, where the Town contributes 13% and the employee 5%  
• 6 weeks of paid parental leave for bonding with a child upon birth or adoption 
• Employee Assistance Program: 8 sessions per topic with a therapist or coach, for you or a family member  
• Life, disability and accident insurance  
• Flexible Spending Accounts for health and childcare expenses  
• Membership discount at the Snowmass Recreation Center  
• Free RFTA Bus passes to commute to and from work and free employee commuter shuttle   
• Professional development opportunities  

About us  

The Town of Snowmass Village has grown over 50 years into a year-round family resort and vibrant community, with a mountain whose possibilities continue to be explored. With construction continuing the final phases of the Snowmass Base Village – the largest ski resort development underway in North America – we look forward to what the next 50 years will bring. 

We are proud of our life x work balance culture, and we see our Town and workplace as fun, community focused, family-friendly, thriving, charming, resilient, safe, emotionally connected, nimble, adaptable, balanced, and unique.