Admininstrative Assistant

Overview

Reporting to the Chief Executive Officer (CEO) Provides support to the executive; manages and coordinates calendars, schedule appointments, and organize complex meetings for hospital administrators.  Prepares reports and processes confidential correspondence. Monitor office supply inventory and handle incoming/outgoing department mail.  Acts as a central point of contact for the department, screening phone calls, greeting visitors, and assisting staff, physicians and patients. Works collaboratively with the Executive Assistant to ensure all tasks are completed in an efficient and accurate manner to support the administrative team. 

This position will handle other duties and/or projects as assigned by the CEO.

Responsibilities

§  Must be proficient in Word, Excel and Outlook and/or Google Suite

§  Technology Proficient and Adaptability

§  Advanced Communication Skills.

§  Advanced Interpersonal Skills

§  Exceptional Organizational Skills

§  Time Management Skills

      §  Ability to compose, type, and distribute meeting notes, routine correspondence, and reports.

§  Must possess good decision-making skills, sound judgment and attention to detail.

      §   Ability to maintain confidentiality.

      §  Be able to effectively organize and prioritize workload and deadlines.

      §  Must be able to multi-task and respond to all inquiries and deadlines in a timely manner. 

      §  Possess excellent verbal and written communication skills and the ability to be flexible.

      §  Must be customer service oriented.

Qualifications

Minimum Education

§  High school diploma or equivalent; an Associate’s or Bachelor’s degree in healthcare administration, business or related field is highly preferred.

Minimum Work Experience

§  Proficiency in the Microsoft Office Suite (Word, Excel) or Google Suite and hospital management software.

Two plus years as an Administrative Assistant in a healthcare setting.

 Licenses/Certifications

Certified Administrative Professional (CAP) Preferred

Project Management Professional (PMP) Preferred

MAB

BLS

Hospital Description

Greater El Monte Community Hospital has served the vibrant South El Monte community in the heart of the San Gabriel Valley for over 40 years. Our 117-bed facility is fully accredited by The Joint Commission, certified by the American Heart Association, and is an approved provider for Medi-Cal and Medicare. We are also proud to be among the few hospitals to meet the high standards of the General Acute Care Hospital (GACH) relicensing survey.

We offer a comprehensive range of services, including critical care, diagnostic services, surgery, and rehabilitation, all managed by a highly trained team dedicated to effective treatment. Notably, we host the only 24/7 Emergency Department within a six-mile radius, serving South El Monte, El Monte, Arcadia, Baldwin Park, and West Puente Valley.

Conveniently located between the 10 and 60 freeways, our physicians, nurses, and staff are committed to providing quality, professional, and compassionate medical care to our growing region.