Early Education Senior Program Administrator

Early Education Program Administrator

United Way of Southern Nevada | Las Vegas, NV

Full-Time | Exempt, Salaried | $57,000-$59,000

Put your financial and organizational skills to work supporting early education.

United Way of Southern Nevada is seeking a detail-oriented Early Education Program Administrator to support Nevada Ready! State Pre-K and other early education initiatives. In this role, you will help keep program finances, records, and reporting accurate, timely, and ready for monitoring and audits-supporting the programs and partners serving our community.

Reporting to the Senior Director of Early Education, you will collaborate with the Early Education and Finance teams and provide responsive administrative support to early childhood education partners.

What You Will Do

• Reconcile invoices and supporting records, resolve discrepancies, and coordinate monthly reimbursement requests and funder documentation.
• Collect and maintain partner documentation, child files, educator credentials, assessment records, and other audit-ready program materials.
• Help Nevada Ready! partners navigate budgets, invoices, documentation standards, and deadlines.
• Validate, enter, and maintain program data in systems including Infinite Campus and Kaymbu/COR, and resolve data-quality issues.
• Build collaborative relationships with partners, funders, public agencies, and community stakeholders.
• Support grant monitoring, audits, site visits, special projects, and other Early Education Team priorities.

What You Bring

• At least three years of relevant experience in accounting, finance, grants administration, program operations, or a comparable field.
• A bachelor's degree in accounting, business administration, public administration, nonprofit management, or a related field, with accounting preferred. Equivalent combinations of education and directly related experience will be considered.
• Working knowledge of accounts payable and receivable, invoice reconciliation, reimbursement documentation, and basic bookkeeping.
• Proficiency with Microsoft 365 and advanced Excel skills for organizing, reconciling, analyzing, and reporting data.
• Strong communication, analytical, problem-solving, and organizational skills, with attention to accuracy and competing deadlines.
• Professional judgment, discretion with confidential information, dependable follow-through, and a collaborative, service-oriented approach.
• A valid Nevada driver's license, current automobile insurance, and reliable transportation for site visits, meetings, and program activities.

Preferred: Experience with grant-funded programs, compliance monitoring, audits, or public reimbursement processes; knowledge of early childhood education or publicly funded pre-K systems; and Spanish-English bilingual proficiency.

Work Setting

This role is primarily office-based, with periodic travel to partner sites, community events, meetings, and other program locations. Duties include regular computer use and occasionally moving materials weighing up to 30 pounds. Essential functions may be performed with or without reasonable accommodation.

Bring Your Perspective

United Way of Southern Nevada welcomes the unique perspectives and experiences people bring to advancing its mission and addressing inequities in our community. Reasonable accommodations are available to qualified individuals with disabilities to perform the essential functions of the role.