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  4. Legal Administrative Assistant

Legal Administrative Assistant

2060 Digital
Posted 2 months ago, valid for 8 days
Location

St. Paul, MN, US

Salary

Competitive

Contract type

Full Time

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Sonic Summary

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  • The position requires providing exceptional service, including greeting guests, scheduling meetings, and managing communication among attorneys and corporate personnel.
  • Candidates should have a minimum of five years of experience in a professional services environment and possess proficiency in the Microsoft Office Suite.
  • Responsibilities include managing legal matter intake, drafting documents, and maintaining legal records while ensuring deadlines are met.
  • The role demands a self-motivated individual who can handle sensitive information with discretion and work well under pressure.
  • The salary for this position is competitive, reflecting the candidate's experience and qualifications.
  • Provide outstanding service in greeting guests, scheduling meetings, and answering calls
  • Proactively assist attorneys in managing their workloads and legal matters
  • Facilitate communication between and among attorneys and HBI's corporate and market personnel
  • Manage intake of legal matters and communicating status updates while proactively managing important deadlines
  • Draft, revise, and proofread agreements, correspondence, and other documents
  • Organize and maintain legal records, agreements, and files
  • Assist with managing contacts, emails, printing, and mail processing
  • Send and track signature pages and original documents
  • Process invoices and attorney reimbursements
  • Complete other projects and tasks as assigned.
Qualifications
  • Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position)
  • Five+ years of experience in a professional services environment
  • Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.)
  • Self-motivated, service-oriented, and eager to learn
  • Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters
  • Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks
  • Strong team player, skilled at managing projects and coordinating with others to meet deadlines
  • Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines
  • Highly organized and able to manage workflow
  • Able to take ownership of requests and demonstrate strong problem-solving skills
  • Communicate clearly and professionally at all levels and across the organization
  • This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law.


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