HR Assistant - VA

Job Title: HR Assistant
Reports to: Head of Human Resources
Location: Stafford, VA
Job Type: Full-time/Non-Exempt
Business Hours: M-F 8:30 AM - 5:00 PM
Pay Range: $19-$25/hr

About the Company:
Warabeya North America is a leading food manufacturer specializing in high-quality fresh and
ready-to-eat food products. As part of the global Warabeya Nichiyo Group headquartered in
Japan, we are dedicated with years of food innovation with a strong commitment to safety,
quality, and continuous improvement. Our North American operations are growing, offering a
collaborative, fast-paced environment where employees have the opportunity to make a
meaningful impact and growth together with the company.

Position Summary:
The HR Assistant supports daily human resources operations, including payroll, recruitment,
employee records, and general HR administration. The role requires strong organizational and
communication skills, sound knowledge of employment regulations, and the ability to handle
sensitive information with discretion. The HR Assistant plays a key role in resolving employee
issues and maintaining smooth HR operations.

Key Responsibilities:
 Perform administrative duties, such as maintaining employee database and sorting emails
for the HR department
 Maintain proper records of employee attendance, leaves, and personal information
 Assist HQ HR and VA plant side for hiring and communicating with staffing agencies for
temporary employees
 Ensure smooth communication with employees, staffing agencies, and temporary
employees
 Coordinate and schedule Employee of the month, Monthly birthday party, team building
events, and holiday parties
 Create the draft of manuals, procedures for HQ HR as needed to help employees and
temporary employees in VA plant
 Organize and schedule appointments and meetings, take notes and distribute minutes
from meetings
 Assist HQ recruiter for hiring and onboarding for VA plant
 Assist employees and temporary employees for registrations, time correction requests,
and terminations
 Coordinate orientation and training sessions for new employees
 Facilitate Safety meetings for VA plant
 Provide necessary information for VA plant meetings for HR matters
 Serve as a liaison between HQ and the VA plant to improve communication and report
and address HR and safety issues, ensuring the plant receives timely support from HQ
when needed

Additional Responsibilities:
 Perform other duties as assigned
The Company reserves the right to modify, add, or remove duties and responsibilities of this role
as needed to meet business requirements.

Qualifications:
Required
 High school diploma
 Minimum of 3 years of administrative experience
 English proficiency in both oral and written
 MS Office and ERP proficiency
 Actively listens and communicates clearly and effectively in both verbal and written
forms, adapting to the audience as needed
 Excellent at relationship building and interpersonal effectiveness
 Ability to work onsite (remote work is not an option)
 Applicants must be authorized to work in the United States on a full-time basis at the time
the employment begins and must not require sponsorship for employment visa status. This
position is not eligible for employer-sponsored work authorization

Preferred
 Associate degree in Business Administration or Human Resources
 Human Resources role experience
 HRIS experience
 SHRM or PHR
 OSHA knowledge

Work Environment and Workplace:
 Work is primarily performed indoors in an office setting
 The role may involve exposure to moving mechanical parts, regular exposure to
conditions such as hot and cold temperatures, humidity, and confined spaces depending
on job duties
 The noise level in the work environment is typically low

Physical Requirement:
To successfully perform the essential functions of this role, the employee must be able to:
 Must be able to remain in a stationary position throughout the workday, as needed
 Use hands and fingers to input data, mouse, and standard office equipment
 Attain, twist/bend, and constantly positions self to maintain files and office supplies in
cabinets
 Communicate effectively using speech, written language, hearing, and visual observation
in person, by phone, and via virtual platforms
 Maintain visual acuity for reading documents, computer screens, and written materials,
including close and distance vision
 Lift, transport, maneuver office materials, or equipment weighing up to approximately 25
pounds
 Ability to move between workstations, meeting rooms, or office areas as needed
 Ability to sustain attention for prolonged periods while performing detailed tasks
Travel Requirements
This position may require domestic travel (including by air and car)

Benefits:
 401(k), 401(k) matching
 Dental/Medical, Vision insurance - 100% paid employee's premium
 Life Insurance
 Paid Time Of