HR & Admin Generalist

HR Function

• Responsible for developing, implementing, and coordinating HR policies relating to employment, labor and employee relations, administration, developing and training, benefits, and employee services
  
• Develop programs, policies, and procedures regarding employment, analyzes workforce, turnover, and other HR statistics
  
• Oversee the management of all company benefits, including medical, optical, dental claims, and bonuses, ensuring that policies are up-to-date and compliant with regulations
  
• Oversee and manage the update, maintenance, and safekeeping of employee personnel files and related documents in both the HRM System and physical folders (P Folders)
  
• Consult with management and relevant team to understand all necessary aspects and needs of HR and deployment of HR initiatives e.g., Staff Engagement, HRM system implementation, etc.
  
• Provide strategic recommendations to management regarding potential improvements or changes to benefit offerings
  
• Provide timely and professional advice to the local management on all aspects of HR issues
  
• Oversee the onboarding process, ensuring new employees are seamlessly integrated into the organization through proper orientation, training, and engagement
  
• Manage the offboarding process, including exit interviews, final documentation, and ensuring compliance with internal policies
  
• Performance management (Probation & Annual
  
• Preparation of Employee Contracts, Addendums, Letters and ad hoc tasks.
  
• Execution on any new policies or projects driven by management.
  
• Responsible for preparation and submission of all HR Reports in timely manner and to also work closely with Finance team in audit related matters.
  
• Strong knowledge of expatriate management and HR administration within the IT sector.
  
• Experience liaising with Malaysian government agencies and labour authorities (IR/JTK).
  
• Good knowledge of Malaysian employment laws, statutory requirements, and payroll administration.
  

• Working closely with Branch Manager and Line Managers to have a full understanding of their needs and training requirements
  
• Acting as the go to within the business for anyone with questions or queries regarding training and development plans
  
• Having an awareness of the allocated budget and an ability to find solutions to implement the required training  
  
• Building relationships with 3rd party training providers
  
• Good knowledge of HRD Corp procedures, including hands-on experience with managing claims, grants, and all related processes within the HRD Corp system.
  

Mobility

• Handle the end-to-end process for all types of visa applications for expats, including new applications, renewals, cancellations, and related activities using MDEC, ESD, and DE Rantau systems.
  
• Manage the relocation process for expatriates, including policy management, covered claims under the company, and completing required processes such as new account openings and statutory registration for payroll.
  
• Ensure compliance with all required authority such as (MyFutureJob, JTK, etc), ensuring all approvals are completed on time.
  
• Stay updated on any changes in regulations and procedures from relevant authorities, ensuring compliance with new rules and timely renewals.
  

• To oversee and ensure payroll is completed in an accurate and timely manner, ensuring compliance to local legislation.
  
• To oversee on all calculation related to leaves, overtime, and benefits record
  
• To assist on tax account creation, process tax clearance for foreigners in accordance with local legislation
  
• Work closely with HR team to prepare payroll reports to Management & payroll vendor in an accurate and timely manner
  
• To work closely with HR team and external payroll vendor on all payroll related matter including annual BE form preparation
  

• Oversee the SA (Service Agreement) billing and timesheet process, including compiling timesheet data, obtaining internal approvals, and coordinating with the finance team on payment arrangements.
  
• Ensure the timely preparation of SA billing, ensuring alignment with the company’s financial processes and compliance with the new implementation of E-Invoicing, facilitating seamless invoicing processes.
  
• Collaborate closely with internal teams to simplify and streamline the billing process, ensuring efficient adoption and integration of E-Invoicing into the current workflow for improved accuracy and compliance.
  

IR & ER/Engagement

•  To work closely with Branch Manager and be theadvisor to handle the full spectrum of IR/ER related tasks such as disciplinarymatters, staff counselling, grievances handling, PIP, labour disputes, domesticinquiries, termination process and other industrial relations procedures incompliance with labour laws.
  
• Advocate all HR activities along with HR &Marketing team, inculcating a positive and engaging culture in Malaysia.
  
• Lead the enhancement of company-wide recognition& welfare programs by working closely with the Management to driverecognition culture to create better lives & welfare for employees.
  
• Conduct studies and survey related to the peoplein organisations that will benefit in people engagement activity.
  

Admin related

• To assist in overall office administrativeduties such as travel arrangement, pantry item purchasing, IT etc
  
• Oversee and support the process of raisingweekly payment requests for the Malaysia office, ensuring accuracy and timelysubmission for processing.
  
• Monitor vendor & building maintenance,purchasing and license renewal.
  
• Handling memo and implementation of SOP foroffice.
  
• To oversee and manage the entire officeadministration to ensure smooth operation on daily basis
  
• Other related duties as assigned from time totime.
  
  

Requirements

• 5-8 years of working experiences across the fullspectrum of HR. Experience working in MNCs / IT Field or have experience inhandling expat workers will be an added advantage.
  
• Candidate must possess at leastDiploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Human Resource Management, Secretarial orequivalent
  
• Knowledge of Microsoft Office (Words, Excel, PowerPoint) & Microsoft Outlook/Teams
  
• Good understanding and knowledge of Malaysia’sEmployment Act, labor laws, payroll management, general human resourcespolicies and procedures and familiar with Human Resource Management System
  
• Preferably, someone with experience working acrossdifferent types of employment engagement, such as Service Agreements (SA)and B2B (Business to Business) contracts, demonstrating versatility in handlingvarious workforce structures and needs
  
• Knowledge in Immigration Processes: Ability tomanage work visa applications, renewals, and ensure compliance with localimmigration laws and regulations
  
• Ability to collaborate with diverse teams fromdifferent cultural backgrounds, adapting to various work styles andcommunication methods
  
• Strong communication and interpersonal skills - able tointeract with people of different levels within the company.
  
• Excellent oral and written command of English &Bahasa Malaysia.
  
• Proactive, fast learner, and interested in workingwith people and interact with all levels of the organisations.
  
• Preferable someone with good people skills,passionate about helping others, and will go the extra mile to make sure peoplefeel heard and happy in their place of wor
  
• Quick to build rapport within the organisationregardless of culture, personality, or country of origi
  
• Preferable someone who can adapt to frequent changes,thrive in a fast-paced environment, demonstrate flexibility, and has excellentfollow-up skills to ensure tasks are completed efficiently and deadlines aremet.
  
• Good follow-up committed and responsible personnel.Detail oriented, strong organizational, analytical, and multi-task skills
  
• Highly reliable, fast learner and able to deal withconfidential information in secure manner.
  
• Preferably candidate(s) who are interested toexcel in HR & Admin career path and able to work in PFCC Bandar Puteri,Puchong.
  
• Preferable someone that able to commit to workwithin short notice period.
  
  

Benefits

• Interesting and challenging work in a dynamically growing company.
  
• Stable employment and professional development
  
• Competitive salary & benefits.
  
• Collaboration with experienced experts in an international environment
  
• Opportunity to develop your career in new organizational structures
  
• Work with the latest IT technologies.
  
• Great working atmosphere.