Payment and Reporting Manager (NTHDC)

Tampa Housing Authority

Payment and Reporting Manager

Department: North Tampa Housing Development Corporation Date: 

 (NTHDC)

Reports To: Director – NTHDC FLSA: E

Summary

The Payment and Reporting Manager oversees all financial and reporting activities under the ACC between HUD and NTHDC. This role ensures compliance with HUD regulations, supervises the Payment and Reporting Specialist, and manages processes related to TRACS/iMAX files, monthly voucher payments, banking transactions, and PBCA reporting. The Manager serves as a key liaison between NTHDC leadership, HUD, and internal teams to maintain data integrity and operational efficiency.

Essential Job Functions

Leadership & Supervision:

1. Directly supervises the Payment and Reporting Specialists and provide guidance on daily tasks.
2. Assign responsibilities, monitor performance, and ensure adherence to deadlines and compliance standards.

Financial Oversight:

1. Oversees all aspects of the monthly Housing Assistance Payment (HAP) voucher reconciliations, submissions and payments.
2. Oversees the creation and monitoring of monthly HAP payment files in coordination with banking partners and software systems.
3. Ensure accuracy and timeliness of all financial transactions under the ACC.

Reporting & Compliance:

1. Creates, reviews and approves Monthly, Quarterly, and Annual PBCA reports before submission.
2. Creates and monitors the Annual Work Plan and Work In Process for compliance and progress.
3. Ensure proper electronic file maintenance and records retention per HUD and internal policy.

System Management:

1. Oversee TRACS/iMAX file uploads and downloads from HUD’s Secure Systems.
2. Troubleshoot technical issues and ensure data integrity across HUD systems and internal platforms.

Strategic & Special Projects:

1. Collaborate with the Director of NTHDC on process improvements and strategic initiatives.
2. Lead special projects and produce ad hoc reports as requested.

 Knowledge, Skills, and Abilities

1. In-depth knowledge of HUD voucher rules and regulations (MAT User Guide). 
2. Strong understanding of financial reporting techniques and compliance requirements. 
3. Ability to supervise staff and foster a collaborative work environment. 
4. Proficiency in proprietary software for HAP Vouchers and ACC Reporting. 
5. Strong analytical, troubleshooting, and problem-solving skills. 
6. Excellent communication skills, both oral and written.
   
   Minimum Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or related field (Master’s preferred). Minimum of 7 years’ experience in accounting and reporting, with at least 3 years in a supervisory role. Experience with HUD’s Secure System TRACS/iMAX strongly preferred.

Other: Valid Florida Driver’s License

 Insurable under the agency’s insurance policy