Accounts Receivable Specialist

Essential Functions and Responsibilities: 

· Process and record accounts receivable transactions.  

· Process all incoming receivables including preparing and making deposits.  

· Reconcile accounts, enter payments, process refunds and adjustments. 

· Review account information, research and resolve any payment discrepancies. 

· Review sales orders with customers PO to ensure items and terms are matching in SAP. 

· Collaborate with internal departments as well as client teams to complete tasks as needed.   

· Track and calculate sales commission monthly.  

· Prepare payment applications per customer’s requests on customer’s portal. 

· Maintain records of invoices, deposits and all correspondence regarding payment collection. 

· Issue downpayment invoices and manage downpayment applications.  

· Follow up with customers on overdue payments, address customer inquiries, and resolve payment disputes. 

· Prepare documentation for external auditors as requested by the Accounting Manager. 

· Run reports as requested by the Accounting Manager. 

· Develop and maintain spreadsheets when necessary for controls. 

· Organize and safekeep financial records in the file cabinet and electronically. 

· Assist with month-end closing and provide support to the Finance team as needed. 

· Perform other special duties as assigned. 

Work Experience/Education/Skills Requirements: 

· Bachelor’s degree in accounting of finance or another related field recommended. 

· 3+ years of accounts receivable experience or a related financial role required.  

· Proficiency in Microsoft Office Suite, particularly Excel. Experience with SAP or similar ERP systems is required. 

· Experience in Textura and Procore preferred.  

· Excellent organizational and critical thinking skills. 

· Strong attention to detail, analytical thinking, and problem-solving skills. 

· Knowledge of accounts receivable processes, including vendor billing and customer invoicing.

· Strong customer service and collaboration skills with the ability to collaborate with multiple partners and peers across the organization and outside to achieve project and operational results.  

· High Level of integrity and dependability with a strong sense of urgency. 

This job description is intended to describe the essential job functions of this position and is not intended to be an all-inclusive statement of job responsibilities. 

Physical Requirements/Work Environment: 

• Work is primarily performed in an office environment.
• Ability to work at a computer for extended periods.
• Comfortable working in a fast-growing, dynamic environment.

Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1,E-3, TN status, or I-485 job portability or similar immigration processes.

Equal Employment Opportunity: 

Voltage is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.