Property Management

CITY MISSION

Job Description

Job Title:     Property Manager                     Reports To:      Director of Operations

PURPOSE: To maintain all aspects of City Mission’s portfolio of rental housing as it pertains to marketing, unit rentals, tenant eligibility, and property upkeep.

ESSENTIAL FUNCTIONS - JOB DUTIES:  The following duties are considered essential to the job.  Qualified applicants must have the ability to perform the following duties.

    * Oversee property rentals for City Mission-Living Stones portfolio of housing that includes 67 units of mixed use.

    * Process applications and complete verification of income and eligibility. Maintain tenant files in accordance with program guidelines.

    * Market new properties to comply with Fair Housing regulations and eligibility. 

    * Provide monthly, quarterly and annual reports to Agency Administration.

    * Calculate rents, collect rents, collect security deposits.

    * Conduct regular monthly physical inspections of units.

    * Provide appropriate information to residents, including but not limited to rent, changes in rules/policies, Agency events, etc.       

    * Communicate acceptance or rejection to prospective tenants.

    * Provide resident orientation.

    * Record all monies received and prepare deposits for Admin team.

    * Complete annual, move-in and move-out inspections.

    * Monitor lease compliance; initiate evictions and follow through to completion.

    * Maintain property occupancy at established acceptable levels by completing marketing plans of action, advertising, and ensuring that the established leasing techniques, methods and strategies are used.

     * Enforce all safety rules and ensure a safe work environment.

     * Review and maintain systems for supporting efficient procedures (i.e. filing, business correspondence, rent collections, property inspections, maintenance, resident relations, etc.)

     *Facilitate inspections of units (SRO, Vouchers).

     *Perform other reasonably related duties as assigned or respond to Agency changes by assuming additional responsibilities as assigned.

      * Complete annual monitoring reports 

NEW RENTAL PROPERTIES:

      *Provide input on property design and residential needs.

      *Market new properties.

      *Maintain property wait-lists for residents.

      *Complete housing and rental compliance reporting.

SECONDARY FUNCTIONS-JOB DUTIES:  The following duties are considered secondary to the essential functions listed above.

      *Participate in community related functions as a representative of City Mission.

      *Provide input to Administration as to how property might operate more effectively.

EDUCATION/KNOWLEDGE REQUIREMENTS:

Specific Education, Certification, and/or Licensure:

Bachelor’s degree in social work or business preferred

                         Other specific requirements:

                        Act 33 and 34 clearances

                        Affordable Housing Compliance Professional preferred 

                        Experience with Yardi software

                        Detail-oriented person, able to work independently.

1. Essential Job-related Experience

At least three year’s work in property management and/or housing.

1. Preferred Job-Related Experience:

Five year’s work experience in affordable housing compliance.

Five year’s work with property management for low income and homeless families and individuals using various housing programs.

SUMMARY STATEMENT:  The position outlined above is not meant to be limited to the tasks described, but merely to serve as a guideline for job performance.