Archivist Assistant

Job Title: Archivist Assistant, Full-time (35 hrs./wk.)

Reports to: Chancellor

Location: Catholic Center, Diocese of Venice in FL | Venice FL

Classification : Non-exempt/Hourly

Overview

The Archivist Assistant is responsible for managing the permanent, official and historical records of the Diocese.This position ensures compliance with legal requirements, historical use and a high standard of professional proactivity by administering an integrated archive, and records management program.   

Job Responsibilities

• Create, monitor and interpret records management policies and procedures for the Diocese and its parishes.
• Acquire, appraise, classify, arrange, describe and provide access to archival materials such as media, papers including financial, historical and enduring value from the Offices of the Diocese of Venice, parishes and other sources.
• Assist with conservation projects including preparation of materials for scanning.
• Assist with Identifying damaged, fragile, or deteriorating materials.
• Coordinates annual reporting and updates for the Official Catholic Directory.
• Assist office staff with special projects.
• Producing certificates of report.  
• Other job duties as assigned by the Chancellor.

• Bachelor’s degree in library science, archival studies history, information services or library science, preferred.
• 2 plus years of archival and administrative assistant experience is a plus.
• Practicing Catholic in good standing.
• Knowledge of digital archival information
• Ability to maintain absolute confidentiality and deal with sensitive matters
• Advanced computer skills in Microsoft 365, digital scanners and web based archival platforms, including strong organizational and administrative skills.
• Must pass Level II FDLE background.
• Able to lift files and boxes weighing up to 25 lbs., and ability to stand on ladders.