Job Title: Program Coordinator
Organization: DC Youth Orchestra Program (DCYOP)
Reports To: Artistic Director
Location: Washington, DC (Requires regular in-person Saturday support)

Position Overview

The Program Coordinator supports DCYOP’s school-year and summer programs by assisting with logistics, student data, faculty payroll, and the instrument loan program, while taking on direct leadership roles in the Chamber Music and Prelude programs. This role is instrumental in ensuring the success of DCYOP students and auxiliary programs and helps maintain DCYOP’s recognition as the region’s premier youth orchestra training program. Working in collaboration with the Artistic Director, this position reports directly to the Program Manager.

Key Responsibilities

Program Implementation

Saturday Programming: Supervise students, interns, and community service support staff; manage daily logistics, facility set up/breakdown, substitute teachers, and fill in where staff or faculty are needed.

Prelude Program (After-school Program): Conduct site visits each semester, evaluate student and program progress, maintain regular check-ins with teaching staff and school administrators, and problem-solve real-time programming issues.

Production & Concert Logistics: Serve as production lead collaborating with the Program Manager and Artistic Director for concert/recital planning; secure performance venues (Annual Saturday concerts, TDP recitals, Prelude recitals, Concerto Competition); coordinate backstage logistics, staff, and volunteers.

Chamber Music: Monitor weekly rehearsals, evaluate student and program progress, and serve as the main point of contact for faculty, students, and families.

Summer Programming: Support day-to-day operations and student attendance tracking; partner with the Programs Manager to implement and oversee the Summer Internship program; manage classroom setup, supplies, and final facility breakdown.

Administration

School Year Programs: Lead registration, enrollment, and internal recruitment for the Chamber and Prelude Programs; manage faculty payroll, serve as the main contact for teaching faculty, track attendance/retention data, support grant reporting requirements, and research potential new Prelude sites.

General Administration: Coordinate daily logistics, sheet music duplication/distribution, and substitute instructor scheduling; serve as the primary facilities contact for security and custodial staff; manage student auditions, tracking, and retention data across all programs.

Inventory & Systems Management: Maintain, audit, and organize DCYOP’s instrument inventory and loan/donation program; ensure City Span data is accurate and updated regularly for development reports; represent DCYOP at public outreach events.

Summer Program Planning: Collaborate with the Program Manager on the design, enrollment, and implementation of the Summer Beginner program, before/aftercare options, and the Summer Intern Program.

EDUCATION AND EXPERIENCE

2 or more years' experience in the following:

Music education: setting goals and objectives, evaluating progress, student instruction, sectionals, or substitute teaching of ensembles.

Administration: Creating, reviewing, and editing documents. Making spreadsheets, tracking data

Work in nonprofit arts environments

Elementary school age teaching experience

Experience working with children and youth from various socioeconomic backgrounds: Understanding and knowledge of the student population we serve; demographics, perceptions, limitations, barriers, cultural differences, financial gaps, etc.

Strategic program planning and management: supporting school year and summer programs and events, creating student schedules

Student performance coordination

People Management: Oversight of students, interns, support staff

Preferred Qualifications:

Bachelor’s degree: Music, Music Education, Arts Management

Bilingual; Spanish/English spoken and written

Knowledge of the DC Metropolitan music and orchestral landscape

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - uses intuition and experience to complement data.
Ethics - Treats everyone with respect; keeps commitments; inspires the trust of others.
Interpersonal Skills - Focuses on solving conflict, maintains confidentiality; remains open to others' ideas and tries new things.
Judgment - Displays willingness to make decisions; supports and explains reasoning for decisions.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; responds well to questions; demonstrates group presentation skills; and participates in meetings.
Planning and Organization - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans; shows high attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
Professionalism - Approaches others in a tactful manner; reacts well under pressure; accepts responsibility for own actions; follows through on commitments. 
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; Is able to read and critically interpret written information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use their hands to touch or feel a computer, keyboard, monitor, telephone, or Smartphone, and talk or hear when interacting with employees. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms. The employee may regularly lift and /or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Work Environment & Schedule

DCYOP is currently operating in a hybrid environment. This position’s work schedule is Tuesday – Saturday schedule when programs are in session (typically from August – June). When programs are not in session, the work schedule is Monday – Friday (typically from June – August). Occasional weekend and evening work is required, and schedules may be adjusted with approval from the Artistic Director. All staff are required to work in-person at the DCYOP office on Thursdays from 9:00am – 5:00pm. The hybrid work environment and work schedule are subject to change based on the organization's needs and as determined by the Executive Director.

Compensation & Benefits
The salary range for this position is $55,000 - $60,000, commensurate with experience.

DCYOP offers a comprehensive benefits package designed to support our employees' health, financial well-being, and professional growth:

Medical, Dental & Vision Insurance: Full premium covered by DCYOP for eligible employees and option to add spouse and dependents. Eligible to enroll on the first day of employment (for employees working 30+ hours/week) with coverage starting the first day of the following month.
Retirement (Simple IRA): Plan includes pre-tax payroll deductions with an organizational match up to 3%.
Hybrid Work Support: Includes a one-time $300 home office expense allowance (distributed after 30 days of employment) and a $50 monthly internet stipend.

Commuter Benefits: Choice of up to $50 monthly Metro reimbursement or reimbursed parking for approved work-related activities.

Health & Wellness Reimbursement: Up to $50/month reimbursement for fitness classes (such as yoga, cycling, dance, or strength training) or health club memberships.

Professional Development: Up to $200 per fiscal year reimbursed for approved workshops, courses, or training.

Apply by December 4th for best consideration

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