Manager Financial Planning & Analysis

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MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in Accounting, Finance, or Business administration.

EXPERIENCE:

1. Three (3) years of experience in accounting/finance field.

2. One (1) year of supervisory experience in leadership.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. CPA Certification or master’s degree in Accounting, Finance, or Business Administration. 

EXPERIENCE:

1. Experience in Healthcare.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Direct and coordinate operating budgeting activities for the organization. Coordinate entire operating budget process by working with various departments and personnel who play a role in the process (i.e., Finance & Reimbursement, Decision Support, Enterprise Analytics, Decision Support, Senior Management, Department Directors and/or Managers, etc.)

2. Develop the budget calendar and distributes it in a timely fashion.

3. Oversee WVUM provider productivity reporting, including maintenance and ensuring data integrity of Inflow or other productivity software and tools.

4. Ensure accounting staff, analysts, and clinical managers are appropriately trained with respect to the budgeting process and budgeting software.

5. Analyze statistical data and volume trends in the planning phase of the budget. Determine preliminary volume projections and ensures appropriate correlation between physician entity and support hospitals.

6. Establish overall assumptions that will act as a guide throughout the budgeting process

7. Meet with department leadership as needed to assist and provide direction as they complete their departmental operating budgets. Coordinate and review results with Accounting Manager.

8. Voting member and financial representative on Position Control Committees for the organization.  Alerts VP of Finance of potential issues or conflicts.

9. Oversees direct reports and manages the process to ensure all established deadlines are met.

10. Distributes (through email or management reporting system) departmental financial reports monthly as well as ensuring monthly financial information is loaded and reconciled for departmental access as needed. Reports including, but not limited to:

·       Scorecards (including tracking outside of budget approvals)

·       Variance Analysis, requiring responses for variances exceeding a certain threshold

·       FTE Control Report

11. Conducts ongoing actual-to-budget variance analysis. Communicates directly with department leadership regarding negative variances.

12. Coordinates efforts with Director, Accounting & Budgeting / Controller and Manager, Accounting and Accounting & Budgeting staff for monthly financial reporting.

13. Requires establishment of an action plan if variance is not corrected within acceptable timeframe. Monitors completion of action plan and escalates to senior management level if needed.

14. Supervises, monitors, and evaluates the performance of direct reports. Recommends training requirements and continuing educational opportunities in order to keep staff at the highest level of skill necessary to meet the organization’s objectives.

15. Recruits, hires and trains competent individuals.                   

16. Evaluates personnel according to health system standards. Develops and monitors staff related goals and objectives. Counsels/disciplines staff regarding work related performance or compliance issues.

17. Completes work schedules to maintain coverage during critical time periods (budget season, for example)

18. Lead budget software expert for the organization. Ensures software issues are promptly resolved in-house or reported to WVUM administrator when necessary and subsequently resolved in a timely manner.

19. Coordinates data gathering and financial analysis on all new Proformas for the organization.  Maintains and continually improves related templates.  Makes recommendations for approval or denial of initiatives.

20. Tracks changes that occur subsequent to the formal budget. This includes approvals for both FTEs and non-salary related approvals.

21. Demonstrates ability to improve quality of service. Develops performance improvement initiatives.

22. Participates in planning and implementing change; maintains and improves productivity through volunteering to assist on hospital wide PI projects to contribute ideas and problem solve with co-workers. Contributes to the organizational margin improvement initiatives.

23. Coordinates completion of Accounting & Budgeting departmental budget with Director, Accounting & Budgeting / Controller and Manager, Accounting. Manages department within the approved budget.

24. Participates in System wide projects as required. This includes but is not limited to working on standardizing processes where appropriate for management reporting and budgeting. Participation in the approval of cost centers System wide to maintain consistency.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to sit for extended periods of time.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Office environment.

SKILLS & ABILILTIES:

1. Ability to problem solve

2. Excellent written and verbal communication skills

3. Ability to teach and/or train others.

4. Ability to meet deadlines.

5. Flexible and detail oriented.

6. Organized and professional.

7. Ability to function as a team player

8. Professional behavior at all times.

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.