Payroll Coordinator

***Local Remote Position: To be considered you MUST live 2.5 hours within the greater Milwaukee area***

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan 
• Tuition reimbursement

Base pay in range will be determined by applicant’s skills and experience. Temporary associates are not benefits eligible but may participate in the company’s 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Responsibilities

Responsible for the completion of payroll data from various sources such as Kronos and manual adjustment forms. The Payroll Coordinator will process a bi-weekly and weekly payroll for both non-exempt and exempt staff which includes: reviewing deductions, verifying totals, responding to/resolving moderately complex associate questions or problems, auditing calculated wages to ensure accuracy of the payroll and processing off-cycle check requests. Maintains and documents changes to payroll data within HRIS system and/or the Service Central ticketing system.

1. Processes weekly and biweekly payroll for hourly and salaried employees.
2. Reviews payroll deductions and ensures accuracy of payroll.
3. Downloads payroll information to outside payroll service provider for pay card and/or direct deposit processing. Distributes paycheck statements.
4. Inputs additional pay, time-off (i.e. PTO, funeral leave, etc.), and W-4 exemption changes based on submitted paperwork.
5. Answers questions from managers and associates, regarding time reporting and payroll procedures.
6. Works closely with the HR Department, referring questions on policy issues relating to payroll (such as overtime, vacations, etc.) to the HR Department for clarification and confirmation.
7. Assists with annual audit processes and other accounting tasks as assigned by manager.
8. May train and serve as a resource for less experienced payroll personnel.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Qualifications

Education and Experience
High school diploma or General Education Diploma (GED), Associates Degree in Accounting or Business preferred. A minimum of one year of experience processing payroll for a multi-state company preferred. Experience with HRIS/Payroll database systems, such as PeopleSoft, Ceridian, or ADP preferred.

Certifications, Licenses, and Other Special Requirements
FPC or CPP certification a plus, but not required.

Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has strong oral/written interpersonal communication skills and attention to detail required. Has a basic knowledge of the organization in order to answer basic questions. Has working knowledge of payroll rules and regulations, FLSA and multi-state payroll tax and child support preferred.

Physical Demands and Working Conditions

• Standing
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Talk or hear
• Ability to lift:  up to 25 pounds
• Vision
• Requires interaction with co-workers, residents or vendors
• Occasional weekend, evening or night work if needed to ensure shift coverage

Brookdale is an equal opportunity employer and a drug-free workplace.