How to write a resignation letter

Are you gearing up to leave your job? Well, as part of the process you’ll need to give some warning and write a notice letter (although there are some cases where you don’t need to work your notice). Your resignation letter will be handed to your line manager in person. But handing in your notice can be a nerve-wracking experience. That’s why we’ve created some resignation letter templates for you to use!

Notice letter pointers:

• Write the date

• Include addresses as with a traditional letter

• Address it to your line manager

• Check the notice period length in your employment contract

• Keep the body of the letter short (85-120 words)

• Use a professional tone

• Express thanks

• Hand it over in person (where possible)

Resignation letter example 1: found a new job

Dear [Manager’s Name],

I am writing to inform you that I have accepted a new job offer. I am therefore resigning from my position as [job title] and hereby give you [notice time frame e.g. one month’s] notice. My contract will be due to terminate on [date].

During my notice period, I will ensure that I conduct a thorough handover. I will also continue to perform my role to the best of my ability.

I would like to express my sincere thanks for the opportunity to work for [company name] over the past [time spent at company]. I have gained an invaluable amount of experience and will miss the team.

Best regards,

[Name]

Resignation letter example 2: the role isn’t right

Dear [Manager’s Name],

After much deliberation, I have decided to resign from my position as [Job Title] and hereby give you my [notice timeframe] notice. My employment contract will therefore end on [date].

As much as I appreciate the opportunity to work for [company name], I have realised the role is not the right fit for my career aspirations.

Nonetheless, I would like to thank you for the opportunity and support. I will continue to provide as much value as possible for the rest of my time here.

Thank you for your understanding.

Yours sincerely,

[Name]

Resignation letter example 3: retirement

Dear [Manager’s Name],

Please accept this letter as notice of my retirement from the position of [Job Title]. 

I am sincerely grateful to have spent the past [number of years] working at [company name]. I have enjoyed the challenges and have learnt many skills, not to mention the many friends I will miss.

I will provide a full and detailed handover to ensure a seamless transition when my contract terminates on [date].

Please let me know what I can do to support this process.

Best regards,

[Name]

Notice the difference

It’s always best to leave your job on the best possible note. So handing in your notice in a professional manner is a great starting point. By expressing thanks and continuing to work hard, you’re setting the tone for a positive ending.

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