Administrator

Are you an experienced administrator? We are recruiting for an administrator to work for a Medical client at their site based in Livingston on a contract basis for 12 months initially.

The successful candidate will be able to provide administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering.

You will be highly organised, and able to work collaboratively, along with the ability to maintain the office environment.

Responsibilities:

• Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering
• Opens, sorts, prioritises and distributes incoming communications and other provisions
• Maintains calendar(s) and arranges meetings
• Provides relevant staff with reminders of upcoming events and projected related deadlines
• Coordinates, prepares and edits reports and presentations
• Prepares memorandums
• Organises files, assembles relevant data, compiles statistics or information as directed for use by others
• Makes travel arrangement, prepares expense reports and process invoices, maintains financial and expense records
• Handles confidential matters requiring discretion and judgement
• Greets vendors and visitors
• Responsible for maintaining the office environment

Experience:

• Previous business experience
• Preferably experience in a regulated/quality environment (e.g. medical devices, pharmaceuticals)
• Personal computer skills, MS Windows, MS Office (MS Outlook, Word, Excel, PowerPoint, Explorer)
• Microsoft Office extended (Visio, Project, Access)
• Strong communication skills
• Strong organisational skills
• Listening and sharing ideas
• Sharing tasks and responsibilities
• Problem solving and resolution skills

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.