Executive Assistant – Nottingham – up to £26,000 + Benefits Chase & Holland are excited to be recruiting an Executive Assistant to join a busy legal support team on behalf of our client who specialises across the commercial, public, health and insurance sectors. Our client is a people orientated business who have built long lasting relationships with clients and employees.
This is a fantastic opportunity to join a fun and friendly team who offer flexible working to promote a good work life balance. Our client is looking for someone to be the single point of contact for fee earners and the completion of their work, managing their workload by utilising team assistants, retaining ownership and accountability of all tasks through to completion.
Executive Assistant Responsibilities:Client relationship managementManage production of documents proofing any completed workLiaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etcResponsible for files being opened and closedSupervision of general filing requirements and record keeping and production of engagement letters, ensuring compliance at all timesMonitor and manage key dates for clients and ensure compliance procedures are up to dateSupport fee earners in business development activities including the involvement in preparation of pitches and presentationsScheduling meetingsAssisting in the organisation of internal and external eventsManaging diaries and anticipating requirements e.
travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and cultivating papersProduce and maintain excel spreadsheetsFirst point of contact for team, ensuring exceptional client serviceAssisting with the tender processMonitoring post and emailsAssisting in other departments when requiredMinute taking, following up designated actions to ensure completion ahead of the next meetingResponsible for the completion of complex billingManaging expensesAnticipating and dealing with matter related finance administration to include APRs, BACs, TTsManaging priorities and workloads to ensure deadlines are metCreation and management of client data rooms in accordance with case milestonesEnsuring compliance with firm wide/department policies and proceduresRequired Skills & Experience:Proven experience managing administration services and resources, with a hands on practical approachExperience working in a legal or professional services environmentAdvanced knowledge of Microsoft OfficeAn aptitude of producing documentsAdvanced knowledge of document management/case management systemsCustomer service focusedEffective problem solving skillsConscientious, taking responsibility for own workloadPositive can do attitudeConfidential and discreetOrganised and methodical with excellent attention to detailIn return you’ll receive:You will gain experience in a reputable businessRemote working to support a good work life balanceGreat staff benefitsIf you are interested in finding out about this exciting Executive Assistant opportunity, please click ‘apply now’ Chase & Holland acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.
We specialise in finance, supply chain, HR, IT and office support recruitment and comfortably service Yorkshire, Derbyshire, Nottingham, Leicestershire, Staffordshire and Lincolnshire
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