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Our Aberdeen based client are looking to welcome a temporary Office Administrator to their team, on a part time basis.
The successful candidate will play a key role in the smooth running of the office by managing various administrative tasks, supporting departments as necessary, and assisting with the business' day-to-day office operations.
Administration Support
- Provide administrative support across all departments, helping with paperwork, document preparation and scheduling
- Assist with day-to-day office tasks.
Client Support
- Answer and direct phone calls, handle general inquiries and greet any visitors to the premises.
Data Management/Document Control Support
- Maintain and update records, databases and spreadsheets.
- Assisting with the preparation of documents, presentations and reports for the team as required.
Operations Coordination
- Assist with the organisation of meetings, book appointments and any training required for the team and maintain the shared calendar.
Accounts Support
- Provide essential assistance to the finance team with tasks such as expense tracking as well as filing as required.
Event Coordination
- Assist with company events, meetings and other gatherings, as well as coordinating logistics as required.
Reporting
- Work effectively with other members of staff to ensure a harmonious working environment
- Perform other duties which may be required as directed by your line manager or their deputy
QHSE - Standard
- Ensure all incidents or accidents are immediately reported and relevant paperwork completed
- Ensure all environmental procedures are always adhered to
- Comply with duties in relation to fire safety, as set out in the H&S Policy and fire safety plan
- Maintain good overall knowledge of Health & Safety in the workplace
Skills & Experience
- Prior experience in an administrative role
- Proficiency in MS Office (Word, Excel, Outlook and PowerPoint)
- Proficiency in SharePoint
- Excellent written and verbal communication skills
- Strong organisational skills and attention to detail
- Ability to multi-task and assist across various functions
- Ability to work independently with minimal supervision and show initiative
- Ability to work collaboratively in a team environment
- Ability to maintain confidentiality when dealing with sensitive information and act with discretion and diplomacy
