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An excellent opportunity has arisen for an experienced Legal Secretary join my clients highly regarded real estate team in their Alconbury offices.
My client is a top national law firm with a rich history, this role is working within their real estate team and offers a very competitive salary and benefits package.
Responsibilities:
• Provide the team with typing, secretarial and administrative support.
• Work responsibly to support the needs of the fee earners and the priorities given, delivering a quality service, suggesting improvements to increase efficiencies (where appropriate).
• Assist with digital dictation and administrative support across the firm in line with the Firm’s workflow ethic.
• Transcribe and prepare (including preparing first draft in some cases) all correspondence and legal documents through audiotyping and word processing, using Firm precedents where appropriate.
• Operate case management system, including storing documents electronically – organising and attaching to relevant matters.
• Become familiar with all relevant computer packages including, but not limited to, Bundle Docs, PDF Docs, I-Manage, Elite 3E document conversion and Docusign.Â
• Deal with administrative routines as required, to include scanning, e-faxing, printing and photocopying.
Role Specific:
• Attending to the care of and understanding the storage needs of documents at the end of the transaction
• Use of Land Registry portal for the purpose of completing relevant forms and Land Registry searches
• Preparing application for registration for submission to the Land Registry (both registered and unregistered property)
• Use of HMRC website for the purpose of preparing and submitting stamp duty land tax returns
• Use of Form Evo for relevant property forms
• Use of TM Property to obtain property searches
• Preparation and submission of enquiries to relevant utility companies/local authorities
• Use of Promap and Orbital Witness as directed by fee earners Â
• Understanding process of property transactions and the difference between the relevant forms used
• Ensure undertakings are properly recorded and also all relevant discharges have been given/received on completion of the transaction/as soon as the undertaking has been met
Skills & Experience:
• Experience as a legal secretary or secretary in another field, including the use of a digital dictation tool.
• Strong computer literacy, with good working knowledge of Microsoft Office.
• Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
• Knowledge of basic document formatting such as page breaks, justification, adherence to firm style and track changes
• Ability to organise own work effectively and plan well to meet required deadlines.
• Evidence of a problem solving “can-do” attitude and the ability to work effectively in a team environment including inducting new team members into department, ensuring they feel welcome, taking on responsibility for their integration into the team.
• Experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work.Â
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment
Please Note: Â Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.
