Clerical Officer - HR Team

Your new companyHays are partnering with the Northern Ireland Assembly to recruit a Clerical Officer. This is a generic administrative role that will be based within the HR team.Your new role

• Providing high quality customer service to a diverse range of customers, both internal and external.
• Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
• Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
• Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
• Recording information to support the production of minutes and draft minutes e.g. timings of each agenda item and attendance of witnesses.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
• Checking and processing invoices for payment through electronic payment system.

What you'll need to succeed2 GCE 'A' Level grade A*-C in separate subjects & 5 GCSEs Grade A*-C including English language and MathematicsAND

• At least 2 years' experience in an administrative role of
• Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team member, the public, customers and managers
• Organising workload and giving attention to detail to produce accurate, high-quality work to deadlines
• Effectively using Microsoft Office to prepare documents and response to correspondence

ORAt least 4 years' experience in an administrative role of A to C What you'll get in return

• £14.56 per hour
• Temporary for 6 months with possible extension
• Immediate start
• East Belfast Location
• Weekly timesheets

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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