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Facilities Administrator -New York
Are you an Agile, service-oriented professional with a passion for creating safe, efficient, and welcoming workspaces? We're seeking a Facilities Administrator to join an Agile global team supporting multiple US office locations.
In this role, you'll be instrumental in delivering high-quality workplace services, managing vendor relationships, and ensuring smooth day-to-day operations. You'll work closely with the Assistant Facilities Manager (Americas) and be the go-to person for facilities-related queries and support.
Key Responsibilities
- Act as the first point of contact for all Facilities Helpdesk requests.
- Conduct property inspections and follow up on maintenance issues.
- Monitor office cleanliness and liaise with contractors to uphold standards.
- Manage off-site archival systems and ensure accurate record-keeping.
- Maintain beverage/snack supplies and coordinate catering needs.
- Handle incoming/outgoing mail and courier services.
- Set up meeting rooms and assist with space planning and office moves.
- Administer access control cards and liaise with building management.
- Support contract management and service agreements.
- Assist with basic support/repair tasks and coordinate specialist contractors.
- Process invoices and expenses in line with company policies.
- Provide cover for the Assistant Facilities Manager during absences.
What You'll Bring
- Strong administrative and organisational skills.
- Proficiency in Microsoft Office, especially Word and Excel.
- A team-oriented mindset with a flexible, "can-do" attitude.
- Excellent communication and customer service skills.
- Attention to detail and problem-solving capabilities.
- Ability to work independently and take ownership of tasks.
We Are Aspire Ltd are a Disability Confident Commited employer
