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Full Time

13 days ago

Project People

Competitive

Executive Assistant


Regime

Full Time

Location

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We have a new exciting opportunity for a EA (Executive Assistant) to join a team of a global IT organisation in Derry, on a 6 month rolling contract.Role: Executive AssistantType: ContractHours: 37.5 hours a weekLocation: Derry (Currently remote and then 2 days in office)What you can expect to be doing:First point of contact for enquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriateMailbox Management - as required by supported managersDiary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirementsCoordination and booking of national and international travel and associated itinerariesPlanning Conferences, Events, Calls and Meetings, including the logistical arrangements for multiple domestic and international requirementsIdentifying the need for and assisting in the preparation of agenda materials for meetings and the organization of speakers where requiredDocumentation administration: collation of business review packs and creating and updating PowerPoint presentations.

Performance First UploadsLiaising with the offices of Key Customers' to organize meetings, ensuring that the appropriate people are involved, the internal pre-briefings are organizedGeneral administration support, e.

g.

reconciling expenses, leave booking approvals if you have been given access to YourHR, PO approvals as a delegate providing there is an email audit trailTravel and Expenses approval by being delegate onlyAct as stand-in for other Executive Assistants in their absence Qualification / Experience needed:Experience within EA sector or PADelivers work to agreed quality and timescales.

Satisfactory feedback from both internal staff and customers.

Effective individual or team planning.

Timely replies to correspondence.Experience with Meetings and Travel Arrangement bookings.Depth of knowledge on IT systems. If this looks interesting, click on APPLY.Project People is acting as an Employment Business in relation to this vacancy

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