Ops & Logistics Coordinator

OPERATIONS & LOGISTICS CO-ORDINATOR

Job Purpose: To offer support for Recruitment Consultants placing personnel offshore within the busy energy sector,  by providing executive level administrative support.

9-5 Monday to Friday (1 hour lunch)

35 Hour week, 25 days Holiday + Pension and Health care

Roles and Responsibilities

• Oversea the management of the inbox within outlook. This will be incoming emails from clients, candidates referencing travel, contract approvals, certification.
• Facilitate travel and booking of courses
• Managing personnel availability who are starting projects or when coming off projects.
• Availability of personnel and ensuring files reflect this in real time.
• Management of personnel within an excel spreadsheet – Ensuring all personnel have contracts and in date certifications.
• Sending contracts and ensuring these are done in a timely manner. Full training given.
• Managing  CV pool and registration of new candidates within CRM.
• Basic Visas support to candidates  eg; sending passport details to clients or embassy
• Validation of Certificates.
• Competing bespoke Client Forms
• CV Formatting
• Any other reasonable duties

Preferred Qualifications                                                                    

• Experience of working in an office environment.
• Good MS office skills
• Must have good attention to detail
• Must be able to work autonomously and also withing a close team