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- Handle all general office administrative tasks, taking phone calls and responding to emails.
- Maintain and organise all confidential records and files.
- Organise and manage travel arrangements, including accommodation and itinerary.
- Responsible for managing the director’s calendar, scheduling meetings and coordinating appointments.
- Assist in preparing and the submission of planning applications and any project documents.
- Be part of coordinating the logistics behind company events, conferences and client meetings.
- Liaise with suppliers, clients and any other external stakeholders.
- Prepare agendas and document meeting minutes.
- Assist in drafting fee quotes and proposals for planning projects.
- Keep track of key project deadlines and other business priorities, ensuring to complete follow ups where necessary.
- Support the finance department as and when necessary.
- Monitor project budgets, assist in preparing jobs sheets and track business expenses.
- Previous experience as an Office Coordinator, Administrative Assistant or junior PA.
- Desirable if a candidate has worked in planning, architectural or a professional services environment.
- Proficient with Microsoft Applications; Word, Excel, Outlook & Teams.
- Strong problem-solving, organisation, and planning skills.
- High level of discretion, professionalism, and confidentiality.
- Flexibility and adaptability with great attention to detail.
- Excellent telephone manners and interpersonal skills.
- Ability to interact with a wide variety of people and highly communicable.
- Self-starter, conscientious, approachable, and enthusiastic.
- Monday-Friday, 9am-5pm.
- Hybrid working: 3 days in the office, 2 days at home.
- £14-16 per hour.
- Temp-to-PermÂ
- Pension scheme.
- Onsite parking.
- Opportunities for career growth and professional development.
