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Job Title: Inbound Clerk
Reporting To: Logistics inventory controller
Direct Reports: N/A
Location: Basingstoke - Goods In
Berry Bros. & Rudd is 327 years old, but we never stand still. As the world’s best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.
The job in a nutshell
In this role, you’ll provide administrative support across the functions within the Inbound team, mainly receipting PO’s (Stock, En Primeur, Own Good’s), transferring stocks (Stock transfer Orders) between warehouse plants on our WMS SAP system and helping in managing these processes in the most effective and efficient way.
Working within the Inbound team, you will be working with the rest of the team in providing the necessary support to other areas of the business to keep the stock control and management working efficiently, as well as supporting the rest of the team with any additional administrative duties and providing cover when needed.
Who you will work with
Internal: Warehouse, Customer Services, Shipping & Compliance Team, Fine Wine, BBX, Buying & Despatch
External: Stock Control, External warehouse providers, Freight forwarders
What you will do
- System usage – SAP, Excel, word and outlook, SharePoint.
- Process all PO’s (Stock, En Primeur, Own Good’s), Stock transfer orders within agreed SLA’s
- Upload and process all photography using SharePoint.
- Manage all paperwork accurately and timely in line with agreed SLAs – customs documentation, freight invoices, warehouse goods receipt notes
- Process internal warehouse transfers as requested
- Process samples within SLAs and agreed processes with Fine Wine and Buying
- EMCS system maintenance, chasing of outstanding movements with suppliers for inbound movements
- Answer and resolve queries and issues received by email and telephone
- Manage booking slots to external & Internal customers using our booking portal.
- Assist in meeting departmental goals, and specific projects that are aligned to the overall business strategy
- Perform other related duties as required by the Inbound Manager
- Ensure that all working practices comply with Health and Safety legislation
What you will bring to the role
Your Skills, Knowledge and Experience
- Good IT literacy with data keying experience
- Excellent organisational skills
- Good level of numeracy
- Great at building relationships
- A real team player – flexible and pro-active
- Confident working on own initiative as well as working with and alongside of others
- Ability to multi-task and work under pressure in a busy environment
- Warm and friendly style
- Excellent communication skills (verbal and written)
- Excellent attention to detail and high levels of accuracy
- Strong problem-solving abilities
- High levels of integrity and good judgement
Experience / Achievements
- Experience of working within a pro-active and fast-paced department
- Experience of providing excellent administrative support
- Previous experience of SAP system would be an advantage
We support our colleagues with a wide range of benefits: you will start with 24 days' holiday, and 3 additional days over the Christmas period and 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.
Closing date: 27th August 2025
N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.
