Back to search
Main Function
To provide administrative support to the Production function / Director.
Key Functional Areas
- Electronic and paper filing of correspondence, general papers and emails
- Answering calls from customers / site employees
- Updating of our registers and dealing with archiving of old information
- Typing of a variety of documents including letters, memos, reports, presentations, minutes
- Arranging meeting and meeting rooms, welcoming visitors and arranging tea/coffee/lunches
- Helping with Board packs for monthly meetings (when required)
- Maintaining information on our databases, systems and registers
- Processing Information Packs (i.e. uploading and printing etc.)
- Collating information for Production reports including site packs, build programmes, build status overviews and plots at risk
- Working with Group L&D to ensure al training records are up to date
- Supporting the Production Director with formal complaints as and when required
Key Capabilities Required
(1) Skills, Capabilities and attributes
- Able to communicate written and verbally with people at all levels
- Good attention to detail
- Excellent organisational skills
- Ability to deal with a number of tasks at the same time
- Able to work to deadlines
(2) Behavioural Attributes
- Must be approachable and have a can do attitude
(3) Knowledge, Experience and Qualification
- A strong knowledge of Microsoft (2010), Word, Excel and Powerpoint.
- Experience of working in a varied role and working for multiple people
