Sales Ledger Clerk

Job Description

Sales Ledger Clerk

Location: Beaconsfield

Salary: 28,000 - 35,000

Purpose of the Role

Reporting to the Finance Manager of Pentagon Technical Services & Filmtek Data Solutions they are accountable for the whole sales ledger process, from raising sales invoices through to reconciliation of the receipts and preparing aged debt reports. They provide an indispensable service to the finance team, underpinning the wider financial stability of the business through their robust processes and systems.

The main duties of the Sales Ledger Clerk include matching customer purchase orders and timesheets, raising invoices, uploading to customer portals or sending to customers, collecting payments, sending customer statements, reconciling customer payments and producing aged debt reports for all companies.

The role of a Sales Ledger Clerk is to provide a professional and efficient service to the finance function, monitoring expected cash inflows and providing accurate financial information to the Finance Manager as needed.

Outlined below are a number of standard duties that this job role entails.

Key Responsibilitie

Sales Ledger Management:

Maintain and update the sales ledger with custmer invoices, credit notes, and receipts.

Ensure all transactins are accurately entered into the accounting system.

Reconcile customer accounts on a regular basis.

Invoicing and Credit Control:

Prepare and issue sales invices in line with company procedures and contract terms.

Monitor outstanding debts and follow up on overdue accounts.

Assist with reslving invoice disputes and queries from customers.

Reporting and Reconciliation:

Prepare monthly reports on aged debtors, cash receipts, and outstanding balances.

Supprt month-end closing by reconciling customer accounts and assisting with journal entries.

Liaise with internal departments to ensure revenue recognition aligns with company policy.

Cash Allocation:

Allocate customer payments promptly and accurately to corresponding invoices.

Monitor and reconcile daily banking receipts.

Reviewing systems and processes and making suggestions for improvements where necessary

Education:

• • Minimum 5GCSEs (or equivalent) including Maths and English.
  • CICM qualificatin or similar/QBE.

Experience:

• • Proven experience in a sales ledger, accounts receivable, or credit control role.
  • Familiarity with Xer accounting software.

Skills:

• • Strong numerical and analytical ability.
  • Excellent attention to detail and accuracy.
  • Good communication and interpersonal skills.
  • Proficient in Microsoft Excel and general IT systems.
  • Ability to work independently and as part of a team.

Personal Attributes

• • Practive and organized, with a methodical approach to work.
  • Ability to meet deadlines and manage multiple priorities.
  • Professional and customer-focused attitude

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, & activities may change at any time with or without notice. Daily interactions will be overseen in the UK by the Managing Director UK/EMEA. An employment contract will be implemented, providing the professional service processes related to pay, health/medical benefits, personal time, approved bank holidays, pension, & any additional benefits for our full- time employees in the UK, Europe, Middle East, Operations.