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We are delighted to be recruiting on behalf of a respected and long-standing legal practice based in Bedale. This well-established firm is seeking a professional, detail-oriented Office Administrator to support the daily operations of their busy office. This is a fantastic opportunity to join a friendly and collaborative team where your contribution will be highly valued and varied.
As Office Administrator, you’ll play a key role in ensuring the smooth running of the office and providing essential administrative and secretarial support to both fee earners and the wider team. From client-facing duties to document management and financial administration, this is a diverse role offering real responsibility and the opportunity to develop your skills in a respected professional environment.
Key Responsibilities
- Act as the first point of contact: managing incoming calls, greeting office visitors, and handling general enquiries.
- Perform administrative tasks including file opening, client ID checks, document production, and updating case management systems.
- Manage incoming and outgoing post, office supplies, and petty cash.
- Provide direct support to fee earners, including preparation of client care documentation, legal correspondence, Wills, LPAs, and conveyancing forms (including copy and audio typing).
- Assist with financial processes such as drawing e-chits, writing cheques, and making bank/post office deposits.
- Maintain well-organised files and assist with scanning and archiving (both physical and electronic).
- Oversee meeting room bookings and presentation, ensuring refreshments are provided when required.
- Liaise with external service providers (IT, telecoms, printers) to ensure uninterrupted office functionality.
- Offer cover for reception and secretarial colleagues as needed across the practice.
About You
- Previous experience in office administration, preferably within a legal or professional services environment.
- Strong organisational and time management skills with excellent attention to detail.
- Confident and professional communication skills - both in person and over the phone.
- Solid IT skills, including use of Microsoft Office and experience with case/document management systems.
- Experience with legal documentation and audio typing is desirable but not essential.
