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Receptionist/Admin Assistant
My client is a leading and award-winning organisation that are currently seeking an experienced Receptionist/Admin Assistant to join their team based in Belfast.
This is a Full-Time Permanent Position.
Working Hours: 9am – 5pm.
With a salary of £25,000 per annum.
Job Role:
You will be responsible for providing all visitors (in person, on the phone and online) with a first-class customer service, as well as managing the reception desk operations to handling bookings, managing community environment and ensuring a seamless client experience. This role also will require you in supporting with administration requirements.
Essential Criteria:
- Minimum of 2 years’ administrative experience
- IT proficient with the use of Microsoft packages to include Excel
- Comfortable to navigate online platforms
- Excellent communication skills both written and verbal, with the ability to communicate with stakeholders at all levels
- Ability to manage and prioritise a busy workload while adhering to tight deadlines
- Strong problem solving and decision-making skills
- Ability to work on your own initiative as well as part of a team
Main Duties and Responsibilities:
- Provide an efficient reception service, including promptly answering and correctly directing calls, and greeting all visitors appropriately
- Organise and manage post
- Facilitate meetings by booking meeting rooms, setting them up, providing refreshments, and ordering catering as needed
- Monitor the levels of stationery and consumables, and order replacement items in coordination with other team members
- Oversee the delivery of stationery, IT equipment, and other items, ensuring timely delivery or notification to the appropriate team members
- Procurement and management of gifts
- Management of office spaces including ongoing maintenance with suppliers
- Input and process purchase invoices
- Reconcile supplier statements
- Handle supplier queries and sourcing voucher copies
- Support Sales Invoicing, ensuring all processes are followed
- Reconciliation Credit Card Statements – sourcing/matching receipts and input onto system
- Providing Admin Support for Media Department which will include sourcing and collating the Digital Spends on self-serve social platforms including screen shots (training will be given)
- Any other duties as required
