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Role - Property and Facilities ManagerLocation- BirminghamSalary- £55k-£65k
Your role as a Property and Facilities Manager:
Our client are a leading and largest firm of Patent and Trade Mark attorneys in the UK with over 60 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.
The Real Estate and Facilities Manager works closely with the local office management, the central finance team and the firm's property consultants to ensure that the firm's property portfolio is fit for purpose, cost effective and provides the most suitable work environment. They manage all matters in relation to leases, rates, service charges and offer guidance and project management support when an office relocation or new office space is required.
Your duties and responsibilities as a Property and Facilities Manager:
Day to day
- Maintain suitable records of all documentation in relation to the firm's property portfolio.
- Check all rent, service charge, and rates invoices to ensure correct and timely payments are made.
- Regularly communicate with service charge advisor to ensure all landlords/landlords' agents are providing value for money and in-line with any negotiated caps.
- Deal with rent reviews to ensure best possible terms.
- Monitor business rates and challenge where appropriate.
- Regularly communicate with local office management to ensure office space is fit for purpose; to discuss any issues with the property, and how improvements can be made to the working environment.
- Notify both the central finance team and local office management of all upcoming lease events.
- Act as point of contact for all wayleave, license to alter and other related matters.
- Act as a point of escalation for issues with landlords and their representatives, property agents and suppliers of services, raising and overseeing the resolution of location specific issues and risks.
- Oversee the firm's archival storage.
End of lease
- Work closely with local management, the appointed property consultants and central finance to form a property strategy when a lease is due to end - typically renewal or relocation.
- Renewal
- Act as main point of contact with appointed property consultants and solicitors for lease negotiations.
- Provide end-to-end project management support.
- With support from central finance, provide cost modelling on all options.
- Keep management up-to-date with progress and advise on possible options.
- Relocation
- Act as main point of contact for all advisors, including appointed property consultants, surveyors, fit-out contractors and solicitors.
- Provide end-to-end project management support including dealing with any snagging issues.
- Short list and inspect potential new premises.
- Negotiate Heads of Terms with landlord and fit-out contractors.
- Input in design and layout of new office.
Safety and Compliance
Ensure all office space is compliant with health and safety requirements and comply with relevant legislation.
To be successful in your role, you should have the following skills and experience:
- Experience and knowledge of both property management and facilities management within a commercial office property portfolio
- Leadership skills
- Good understanding of H&S compliance and building compliance
- Experience managing subcontractors
- Ability to understand leases and rent
- Ability to manage service charge budgets
- Happy to travel to other locations as and when required
If you would like to discuss this role further please contact Jade Whitmore on /
At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
